Public Relations - Administrative Support Assistant

Mystic Valley Regional Charter School • Malden, MA • 1h ago

About the Role

The Public Relations Administrative Support Assistant plays a central role in supporting the admissions process for K-8 families at Mystic Valley Regional Charter School. Acting as a primary point of contact for newly admitted students, the Specialist ensures a seamless transition from lottery to the first day of school while maintaining the accuracy, security, and compliance of student records. This position blends family-facing support with behind-the-scenes data management, requiring both a warm, professional demeanor and meticulous attention to detail. Working closely with the Public Relations Manager and school leadership, the Public Relations Administrative Support Assistant manages the enrollment pipeline, backfills open seats via waitlist, coordinates screenings, oversees annual re-registration, and ensures that all enrollment and compliance requirements are met.

Key Responsibilities:

Enrollment & Family Engagement

Collaborate across departments to align recruitment, enrollment, and retention goals.

Support lottery setup, execution, and post-lottery communications.

Assist with admissions lottery, screenings, and orientation sessions.

Admissions, Lottery & Waitlist Management

Verify enrollment packets, eligibility, screenings, and documentation completeness.

Manage offers, enrollment forms, declines, and withdrawals.

Maintain and act on the waitlist to ensure timely and compliant backfilling of seats.

Prepare and distribute family communications, including offer letters and deadlines.

Student Screenings & Placement

Schedule and oversee placement screenings in collaboration with professional development coordinators.

Communicate results and next steps to families.

Compliance & Operations

Support audits, accountability measures, and operational reporting.

Provide administrative support for recruitment and enrollment priorities.

Assist school leadership with projects and additional duties as assigned.

Qualifications

Required:

Bachelor's degree

1-3 years of experience in administration

Strong verbal and written communication skills.

Proficiency with Microsoft Office Suite; Outlook.

High standards for accuracy, confidentiality, and organizational diligence.

Professional appearance and demeanor.

Key Skills & Attributes

Detail-oriented and proactive problem solver.

Strong ability to set priorities and exercise sound judgment.

Flexible and collaborative teammate with the ability to work independently.

Adaptable to shifting priorities and deadlines.

Compensation & Benefits

Competitive salary, commensurate with experience.

Comprehensive benefits package including health, retirement, and paid time off.

About Mystic Valley Regional Charter School

Founded in 1998, Mystic Valley Regional Charter School (MVRCS) is a public K-12 charter school located in Malden, Massachusetts, serving over 1,750 students across three campuses. The school draws students primarily from Everett, Malden, Medford, Melrose, Stoneham, and Wakefield. Students at MVRCS wear uniforms, attend school for 200 days per year, and benefit from an extended school day (8:00 AM - 3:30 PM), providing additional time for learning and growth. As a result, MVRCS is consistently ranked among the top public schools in Massachusetts and beyond, with graduates achieving the highest levels in post-secondary education.

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