Back to Jobs search

Administrative Assisstant - SH

Win (Women In Need) • Brooklyn, NY • 15h ago

Title of Position: Administrative Assistant

FLSA Status: Non-Exempt

Department: Supportive Housing

Reports to: Program Director

Salary: $24.25/hr.

Positions reporting to this position: None

The Administrative Assistant provides administrative and clerical support to the Program Director of Supportive Housing. S/he must accurately enter Client Assistance and Rehousing Enterprise System (CARES) monthly billing, prepare billing for the Program Director's signature and correct CARES related billing as directed by the Contracts Department designee and the Program Director.

Responsibilities:

Commit to using evidence-based practices (EBP); Motivational Interviewing (MI), Trauma-Informed Care (TIC), critical time intervention, and boundary setting, to help clients achieve their goals.

Update the daily client list and distribute to all members of the Program Services staff twice a day.

Ensure client chart maintenance and upkeep of the chart room.

Responsible for the breakdown and storage of discharged clients' charts.

Responsible for the timely processing and filing of Department of Homeless Services incident reports/incident report follow up and maintain confidential information.

Ensure bulletin board information is accurate and updated with internal and external information for clients and staff.

Prepare DHS monthly billing for the Program Director's signature and submission to the Contracts Department.

Organize van schedules and initiate van requests.

Collect and submit reports to the Research and Evaluation Department.

Perform accurate Client Assistance and Rehousing Enterprise System (CARES) data input to ensure compliance with the NYS Office of Temporary Disability Assistance (OTDA) regulatory requirements, NYC Department of Homeless Services (DHS) contractual requirements and Win standards.

Schedule and coordinate trainings and events along with Social Services staff, and the Income Building staff for Win clients.

Maintain Program Services staff calendars including Paid Time Off (PTO), site trainings, and events in Microsoft Outlook Public Folders.

Maintain the Program Services telephone listing in the Win Directory in Microsoft Outlook Public Folders.

Responsible for filing, copying and faxing correspondence related to program services.

Attend meeting and trainings required by Win on and off site.

Perform related duties as assigned.

Essential Functions:

Must be able to sit at a computer for the majority of the work day.

Must be able to travel to Win sites, offsite training, and Win meetings.

Qualifications:

Commitment to Win's mission, vision, and values.

High School Diploma or equivalent.

Required to @type 50 wpm and be proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Detailed-oriented with excellent communication and organizational skills.

Ability to work independently as well as a team player in a fast-paced environment.

Ability to interact effectively with people at all levels.

Core Competencies:

Leadership: Set an example by following Win policies and procedures. Act with a high degree of professionalism and has a good work ethic.

Facilitating Change: Deliver high quality results consistently.

Managing Performance: Interact respectfully with coworkers and vendors.

Applying and Developing Expertise: Work with the supervisor to develop and meet challenging but achievable goals. Must understand consequences.

Communicating and Collaborating: Value the full spectrum of diversity and inclusion. Keep the supervisor informed about progress and problems; avoid surprises.

WIN'S DIVERSITY, EQUITY & INCLUSION HIRING COMMITMENT

Our most effective service to our community comes from a diverse mix of minds, backgrounds and experience. As a result, we are committed to cultivating an inclusive work environment. Win actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law

Similar Jobs

Customer Service Representative

Waste Connections • Brooklyn, NY • 1d ago

Management & Administrative

Customer Service Representative ?? Location: Brooklyn, NY ?? Pay: $20.00-$24.00/hr. (depending on relevant experience) ?? Hours: 8 AM - 5 PM ?? Days: Monday - Friday Why Choose Us We are Waste Connections, an integrated...

1d ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Brooklyn, NY • 1d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

1d ago

Go to Apply

Administrative Assistant, Sumner House Senior Club

RiseBoro Homecare Inc. • Brooklyn, NY • 3d ago

Management & Administrative

Equal Employment Opportunity (EEO)/Affirmative Action Policy It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated agains...

3d ago

Go to Apply

Customer Service Associate

Walgreens • Brooklyn, NY • 3d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

3d ago

Go to Apply

Electrical Project Manager

Actalent • Brooklyn, NY • 3d ago

Management & Administrative

Job Title: Electrical Project Manager Job Description We are seeking a skilled Electrical Project Manager to oversee the new construction of high-rise residential projects. The role involves managing 1-2 projects at a ti...

3d ago

Go to Apply

Mailroom Clerk

TEKsystems • Brooklyn, NY • 4d ago

Management & Administrative

Mailroom/Data Entry Clerk Pay Rate: $16.50/hr (paid WEEKLY + Benefits) Location: Brooklyn, NY (Sunset Park Area) ONSITE NOT REMOTE Schedule: FULL TIME - Monday- Friday 9AM-6PM OR 11AM-8PM Duration: Ongoing Contract Skill...

4d ago

Go to Apply

Service Leader

Chipotle Mexican Grill • Brooklyn, NY • 4d ago

Management & Administrative

CULTIVATE A BETTER WORLD Food served fast does not have to be a typical fast-food experience. Chipotle has always done things differently, both in and out of our restaurants. We are changing the face of fast food, starti...

4d ago

Go to Apply

Sales Manager (Part Time) - 24H210

Carter's/OshKosh • Brooklyn, NY • 6d ago

Management & Administrative

If you are a CURRENT Carter's employee, do not apply via this external application. Search "Browse Jobs" in Workday to apply internally. Love what you do. Carter's Careers. As a Part Time Sales Manager, you will be the f...

6d ago

Go to Apply

Senior Operations Manager, Site Leader, AGL

Amazon • Brooklyn, NY • 1w ago

Management & Administrative

Description Our Multi-Site Leaders are responsible for all budgetary, people development and operations objectives for multiple facilities. Their responsibilities include managing and leading teams across various locatio...

1w ago

Go to Apply

Administrative Assistant - TH

Win (Women In Need) • Brooklyn, NY • 1w ago

Management & Administrative

Title of Position: Administrative Assistant FLSA Status: Non-Exempt Department: Transitional Housing Reports to: Program Director Salary: $22.86/hr. Positions reporting to this position: None The Administrative Assistant...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.