Administrative Hearings Specialist
Hybrid
Recruitment # 250916-4302AR-001
Location Hartford, CT
Date Opened 9/18/2025 12:00:00 AM
Salary $78,296 - $101,215/year (*New State employees start at minimum)
Job Type Open to the Public
Close Date 9/26/2025 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
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Introduction
Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity!
The S tate of Connecticut (https://portal.ct.gov/) , Department of Public Health ( DPH (https://portal.ct.gov/DPH) ) is seeking a qualified candidate for the position of Administrative Hearings Specialist (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=4302AR&R1=&R3=) within the Public Health Hearing Office in the Legal Office.
Highlights:
LOCATION : Hartford, CT
SCHEDULE : Full-Time, First Shift, 40 hours per week position, Monday - Friday.
Depending on agency needs there is an opportunity for a flex and telework schedule after successful completion of the probationary period.
What We Can Offer You:
Visit our new State Employee Benefits Overview page!
Professional growth and development opportunitie s.
A healthy work/life balance to all employees.
You Will Discover The Opportunity To:
Engage in a rewarding career;
Showcase your talents in a meaningful role;
Thrive in an exciting environment;
Provide support to a division that is passionate about the work we do;
Work together in a collaborative team environment.
The Role:
The staff member in this position schedules each board's meetings, coordinates all board communications, and makes all required public postings under the Freedom of Information Act.
This individual also coordinates each board's professional discipline hearings. Each hearing requires scheduling coordination, publication of notice, retention of a court reporter, the compilation of hearing exhibits, and the assembly of the administrative hearing record. Each of these tasks needs not only to be performed timely, but also accurately, as an error in any of the aforementioned items can result in a board's action being overturned on appeal to the Superior Court.
Internally, this individual is responsible for monitoring and managing a heavy administrative caseload and managing all case-related communications within the Department and to external parties.
In addition to case management/tracking this position serves as liaison between the Department's professional licensing boards and the Public Health Hearing Office, schedules contested case hearings, drafts meeting agendas and minutes, facilitates the issuance of proposed and final decisions.
About Us:
The Mission of the Department of Public Health (https://portal.ct.gov/DPH/Communications/About-Us/About-Us) (DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.
DPH accomplishes this through the implementation of its Strategic Plan (https://portal.ct.gov/-/media/Departments-and-Agencies/DPH/State-Health-Planning/Strategic-Planning/CTDPH2019Strategic-Plan-final.pdf) which outlines the actions that DPH is taking to accomplish its Mission.
Selection Plan
FOR ASSISTANCE IN APPLYING:
Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en_US) for additional support throughout the recruitment process.
BEFORE YOU APPLY:
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY:
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
QUESTIONS? WE'RE HERE TO HELP:
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Julie Barker at Julie.Barker@ct.gov .
Join the State of Connecticut and take your next career step with confidence!
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency legal unit this class is accountable for acting as a specialist in the coordination of all cases coming before agency administrative and/or adjudicative panels or proceedings.
EXAMPLES OF DUTIES
Performs the most complex related duties in scheduling and calendaring cases before administrative and adjudicative bodies or panels;
Reviews and analyzes cases for substantive issues, determines readiness and prioritizes for hearing;
Identifies procedural defects and disparities from agency administrative and/or adjudicative rules and procedures and notifies parties;
Provides recommendations for policies, rules, directions, techniques and dispositions related to case flow;
Plans and develops case strategies and positions to be employed at informal hearings;
Determines settlement strategy and value if applicable;
Approves final settlement documents and stipulated agreements;
Reviews requests for consolidation, continuance and other @types of rulings and/or dispositions;
Calendars cases for dismissal when appropriate;
Drafts summaries and annotations of cases for use by panel members and all other practitioners;
Acts as liaison with agencies and outside officials regarding unit policies and procedures;
Prepares reports and correspondence;
Assigns and oversees case management with staff;
Conducts or assists in conducting performance evaluations;
Provides staff training;
May rule on less complicated motions;
May draft proposed changes to rules and regulations;
May coordinate third party lawsuits and out of court settlements;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of
relevant statutes and regulations;
relevant agency policy and procedures;
legal processes, terminology and forms;
legal research techniques;
Knowledge of appellate and Supreme Court operations and rules;
Considerable
interpersonal skills;
oral and written communication skills;
Considerable ability to
negotiate;
understand and interpret medical reports and related information;
Ability to utilize computer software;
Supervisory ability.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Five (5) years of experience providing paraprofessional legal assistance to an attorney or performing case management functions in a regulatory agency.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have involved work in one of the following capacities:
Performing the most complex tasks in providing paraprofessional legal assistance to an attorney and supervising the operations of a legal office.
Preparing and presenting cases before or conducting agency administrative hearings.
NOTE: For state employees this experience is interpreted at the level of a Paralegal Specialist or Public Utilities Administrative Hearings Coordinator.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.
An Associate's degree in legal assistance or an Associate's degree and a certificate of completion of a Legal Assistant Certificate Program from an accredited college may be substituted for two (2) years of the General Experience.
A Bachelor's degree in legal studies or a Bachelor's degree and a certificate of completion of a Legal Assistant Certificate Program from an accredited college may be substituted for four (4) years of the General Experience.
A Bachelor's degree and completion of one (1) year of a law school curriculum may be substituted for the General Experience.
A certificate of completion of a paralegal studies program from a private occupational school approved by the Connecticut Department of Education may be substituted for six (6) months of the General Experience.
PREFERRED QUALIFICATIONS
Experience working with the CT Administrative Procedure Act and the administrative hearing process.
Experience working with the meeting requirements of the CT Freedom of Information Act.
Experience communicating with external stakeholders concerning confidential matters.
Experience handling multiple and competing priorities and adhering to deadlines.
Experience facilitating in-person, remote, and hybrid meetings, including: preparing and posting agendas, meeting notices and meeting minutes; managing remote meeting attendees; retaining required documents.
Experience handling and transmitting confidential physical and electronic documents.
Experience using Microsoft Office Suite, including Microsoft Outlook, Word, Excel, One Drive and Teams.
Experience compiling and maintaining legal case files.
SPECIAL REQUIREMENTS
Incumbents in this class may be required to travel.
Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator's license.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
