Administrative Assistant

Aston Carter • Lancaster, KY • 6h ago

Job Title: Administrative Assistant

Job Description

We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations. This role is ideal for someone who thrives in a fast-paced environment and is comfortable using digital tools to manage administrative tasks efficiently.

Responsibilities

Perform general administrative duties including answering phones, scheduling meetings, and greeting visitors.

Create, edit, and manage documents using Google Docs, Sheets, and Slides.

Maintain and update spreadsheets in Excel for inventory, scheduling, and reporting.

Handle bookkeeping tasks in QuickBooks such as invoicing, expense tracking, and account reconciliation.

Organize and maintain digital and physical filing systems.

Coordinate internal and external communications, including email correspondence and document distribution.

Manage office supplies and inventory.

Support special projects and perform other duties as assigned.

Essential Skills

Proficiency in Microsoft Excel, including formulas and pivot tables.

Experience with QuickBooks, desktop or online.

Familiarity with Google Workspace, including Docs, Sheets, and Drive.

Strong organizational and multitasking skills.

Excellent written and verbal communication abilities.

Ability to work independently and maintain confidentiality.

Minimum of 2 years of administrative experience.

Additional Skills & Qualifications

High school diploma or equivalent; associate's or bachelor's degree preferred.

Work Environment

This position is based in an office setting within a meat processing company. Work hours are Monday through Friday, with options from 7 AM to 3 PM, 7 AM to 4 PM, or 8 AM to 5 PM. You will join a team of three other administrators, making you the fourth in the team. The company offers great benefits once full-time, including 401k, health, dental, and vision coverage. Being a family-owned business, the company has been around for over 15 years and continues to grow, boasting more than 100 employees.

Job Type & Location

This is a Contract to Hire position based out of Lancaster, Kentucky.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lancaster,KY.

Application Deadline

This position is anticipated to close on Oct 2, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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