Job Description
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
Undergraduate Academic Affairs has an outstanding opportunity for an Academic Services - Assistant Director to join their team.
Within UAA, the Office of Merit Scholarships, Fellowships & Awards (OMSFA), housed in the Center for Experiential Learning and Diversity (EXPD), assists University of Washington undergraduates in developing the skills and personal insights necessary to pursue scholarships appropriate to their goals.
Our office:
Provides information and resources to increase student awareness of the scholarship search and application process via workshops, events, online resources and individual advising.
Mentors students through an intense process by offering resources, advising and individual feedback which result in competitive applications for local, national and international scholarships.
Collaborates with faculty and staff to identify and support potential student scholars.
OMSFA manages several internal UW scholarship programs, including the Mary Gates Endowment for Students. OMSFA also manages UW nomination processes for, and works closely with, national and international scholarship programs including: Astronaut Scholarship Foundation, Fulbright US Student Program, Gilman Scholarships, Goldwater Scholarships, Rhodes Scholarships, Truman Scholarships, and many others.
OMSFA values an inclusive scholarship community fostered through information sharing, transparent processes and diverse participation. We are committed to providing students, faculty and staff with the tools and resources needed to support individual students in crafting their strongest scholarship applications. We welcome and honor diverse experiences and perspectives, strive to create accessible and equitable application and selection processes, and are committed to promoting access and opportunity for all.
This Assistant Director position will lead the Mary Gates Endowment for Students Research Scholarships program, Community Investment Scholarships program, Mary Gates Endowment Partnerships, and manage the UW nomination process for the Astronaut Scholarship, which is a national undergraduate research scholarship. The Assistant Director will also play a vital role in the management of and advising for other national and international scholarships OMSFA supports.
About the Mary Gates Endowment for Students
The mission of the Mary Gates Endowment for Students is to support University of Washington undergraduates in becoming independent learners and community leaders. The Mary Gates Endowment for Students programs value exploration, community investment, opportunity, and impact. By providing financial flexibility and guidance through the endowment's programs, we encourage students to pursue their research, leadership, and innovative projects, while making a positive impact on society. Our vision is to create a community of Mary Gates Scholars, students, and alumni who are engaged citizens and leaders.
We're seeking?an?Assistant Director who is community-minded and wants to make a difference in the lives of University of Washington undergraduates. The Assistant Director primarily counsels and advises scholarship applicants and recipients; plans, coordinates and manages the Mary Gates Research Scholarships and Community Investment Scholarships programs and application processes; manages the endowment's partnership programs; and conducts assessment and advancement activities related to the Endowment. This position develops programs and opportunities that enhance the value of being named a Mary Gates Scholar. This role will also counsel and advise students on how to get involved in undergraduate research, and lead workshops, information sessions and events related to a broader range of scholarship opportunities. The Assistant Director contributes to the work of the Center for Experiential Learning and Diversity and works in collaboration with the Office of Undergraduate Research.
Position competencies include:
Leadership & teamwork
Accuracy & thoroughness
Functional/technical skills
Process & project management
Planning & organization
Problem solving & decision making
Communication
Creativity & innovation
All OMSFA Staff will demonstrate and integrate the following Undergraduate Academic Affairs Competencies:
Accountability and Integrity
Race, Equity, and Difference
Constituent Focus
Collaboration and Teamwork
DUTIES AND RESPONSIBILITIES
Scholarship Process Management & Student Engagement (50%):
Independently advise applicants on eligibility requirements, policies and application procedures for Mary Gates Research and Community Investment Scholarships, Astronaut Scholarships, and other scholarships through workshops and information sessions.
Advise students on getting involved in undergraduate research. Coach students to develop and articulate their ideas to improve their chances for success in scholarship application processes.
Design and lead workshops and information sessions to educate students, faculty, staff and community members about the purpose, eligibility requirements and application process for Mary Gates Endowment, Astronaut, and other scholarships.
Write and disseminate communications materials and online information to publicize and market the Mary Gates Endowment, Astronaut, and other scholarships.
In collaboration with the Program Manager for Mary Gates Leadership Scholarships, design and lead scholarship orientation sessions for awarded Mary Gates Scholars to establish expectations and requirements of the awards and to build community amongst the Mary Gates Scholars.
Refer students to other programs and offices which may be of interest to them in planning and fulfilling their academic and personal goals.
Connect current Mary Gates Scholars with scholar alumni for professional development and career planning purposes.
Oversight and Management (40%):
Direct and manage all aspects of the application and review processes for Mary Gates Research and Community Investment scholarships. The Mary Gates Research process also includes selection for Sedlock Icon Scholarships, Smith Endowment Scholarships and other scholarships with relevant research focuses. These processes include but are not limited to:
responding to inquiries;
managing, updating and troubleshooting online application systems;
recruiting, training and assigning faculty and staff review committee members.
monitoring and moving the application and review processes forward according to timelines.
notify applicants of results and manage award acceptance process.
Serve as UW's primary liaison with the Astronaut Scholarship Foundation. Manage the UW nomination process for the Astronaut Scholarships, support and advise nominees in developing competitive application materials for this national competition, host workshops for applicants and celebratory events for scholars selected.
Respond to ongoing inquiries about all Mary Gates Endowment Scholarship processes, policies and criteria, and Astronaut Scholarship nomination processes, from academic departments, faculty, mentors, reviewers, and applicants.
Collaborate closely with the Program Manager responsible for the Mary Gates Leadership Scholarship processes.
Oversee approval and disbursement of all Mary Gates Endowment scholarships (including Leadership Scholarships and Partnership programs), Sedlock Icon Scholarships and Smith Endowment Scholarships.
Manage data and record keeping for all aspects of the Mary Gates Endowment programs.?
Contribute to the creation of annual budget allocations for all Mary Gates Endowment programs, scholarships and discretionary funds. Track all expenditures.
Develop policies and advance initiatives that maintain the integrity of the Mary Gates Endowment and increase transparency for students and reviewers. Initiate review process improvement for Mary Gates scholarships.
Create and refine new processes and tools to increase access to scholarships and advising resources.
Oversee Mary Gates Endowment Partner agreements and planning, working
Participate in planning for required events that involve Mary Gates Scholars, such as the Undergraduate Research Symposium and the Spring Celebration of Service and Leadership.??Support students to present at these events.
Develop and lead annual scholarship reception to honor the Mary Gates Scholars awarded and to build community among Mary Gates Scholars and alumni.
Develop initiatives to enhance the community of Mary Gates Scholars, including improved communication with alumni and other leaders.? Create and organize activities, events and special opportunities for scholarship award recipients, including opportunities to share their work and learn from each other.
Design program initiatives and outline strategies to assess program impact. Review and analyze data for program improvement.
Support faculty, graduate student, postdoctoral, and community-based mentors of Mary Gates Scholars to provide high quality student experiences for scholars.
Supervise student staff and interns.
Initiative, Planning & Collaboration (10%):
Represent the Mary Gates Endowment for Students and the Office of Merit Scholarships, Fellowships, and Awards with internal and external audiences through workshops, events, in written format, and at regional and/or national conferences.
Collaborate with UAA and UW colleagues to advance new projects related to undergraduate experiential learning, leadership, and research.
Serve as a review committee member for other scholarship programs. Provide guidance and insight to other scholarship programs interested in improving their policies and procedures.
Serve on UAA or UW committees relevant to the work of the Mary Gates Endowment for Students as needed.
MINIMUM REQUIREMENTS
Bachelor's Degree
5+ years of experience in program development, student counseling/development, teaching, student services or related student-facing experience in a higher education environment
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Enjoy working with students and possess strong interpersonal skills, including an ability to communicate effectively across diverse cultural backgrounds and life experiences;
Team-oriented, collaborative approach and a desire to interact with colleagues across departmental units;
Strong problem solving, project management, and organizational skills
Ability to take initiative and work with minimal supervision
Demonstrated commitment to diversity, equity, and inclusion in student programming
Excellent written and verbal communication skills
Demonstrated experience with Microsoft Word, Excel, and database systems
DESIRED QUALIFICATIONS
Experience managing scholarship processes
Direct professional experience with undergraduate research programs
Demonstrated understanding and experience with website maintenance
Extensive experience managing a relational database
APPLICATION REQUIREMENT
This recruitment requires a cover letter.
Your application will not be considered unless you attach a cover letter
Please submit a cover letter outlining your interest and preparation for this position. In addition, we would like to know more about your experience with diversity, equity, and social justice. Within your cover letter, please tell us about your experience engaging and working with diverse communities - in the @context of your professional, volunteer, or civic work. Please also address efforts you have made or been involved with to foster diversity competence and understanding.
Compensation, Benefits and Position Details
Pay Range Minimum:
$79,800.00 annual
Pay Range Maximum:
$86,292.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
