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Business Office Coordinator 2025-02299

State of Wyoming • United States, United States • 18h ago

Print (https://www.governmentjobs.com/careers/wyoming/jobs/newprint/5079322)

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Business Office Coordinator 2025-02299

Salary

$4,701.84 - $5,224.28 Monthly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2025-02299

Department

Board of Parole

Division

HR/Payroll

Opening Date

09/16/2025

Closing Date

Continuous

FLSA

Determined by Position

Job Classification

BABO08

Description

Benefits

Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Board of Parole is seeking a motivated person to fill the Business Office Coordinator position to perform various tasks and functions. The desired candidate will be able to work independently with little supervision, have the ability to multitask, take the initiative, be very detail-oriented, prepare reports as required, and have a good understanding of a variety of software programs. This position requires an individual with multitasking abilities and is instrumental in the operations of a small office.

Human Resource Contact: Samantha Drew / 307-777-7667 - samantha.drew2@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Assists the Executive Director in the oversight of daily operations and functions of the office.

Performs a full range of fiscal functions, including computation and payment of vouchers and contracts, fiscal transactions in the WOLFS accounting system, P-card purchases, inventory, Budget & IBARS, fixed assets, and reconciliation

Assists the Director with document preparation of the strategic plan, annual report, biennial budget, and litigation discovery requests from the Attorney General's Office.

Assists in the preparation of Board Policy and Procedures and tracking them through the Governor's Office.

Tracking of pertinent legislative issues for the Executive Director during the Legislature Session.

Assists in the preparation of office work procedures.

Assists in the training of support staff.

Provides answers or directions to public/other agency requests.

Performs telephone reception, screening, and proper direction.

Assists in the preparation and dissemination of parole documents, including but not limited to petitions for revocation of parole and arrest orders.

Receives, logs, and distributes incoming mail, and processes outgoing mail.

Office documentation and preparation, and management of an extensive filing system for daily use and archiving.

Maintenance of critical information and statistical data for use in strategic planning and annual reports.

Coordinates travel arrangements for APAI and quarterly business meetings.

Handle parole good time award requests.

Travel may be required to assist the Board with parole hearings.

Other duties as assigned

Qualifications

PREFERENCES:

Preference will be given to those with three or more years of progressive work experience within the State Accounting System.

KNOWLEDGE:

Knowledge and proficiency with office software processes and systems, including but not limited to Microsoft Word Suite software, Google software, WOLFS, and IBARS.

Skills in oral, written, and interpersonal communications, necessary to interact with the public, agency management, and staff.

Knowledge of the administrative and clerical procedures and systems.

Knowledge of record-keeping and preparation of reports.

Knowledge of bookkeeping and accounting principles.

Knowledge of planning, programming, and fiscal management.

Knowledge of principles of customer service and process improvement.

Knowledge of advanced research, analysis, and compilation of data.

Knowledge of agency rules and regulations.

Knowledge of working in the state government.

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree (typically in Business)

Experience:

0-2 years of progressive work experience (typically in Business)

Education & Experience Substitution:

3-5 years of progressive work experience (typically in Business)

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

This is an indoor office setting.

Some lifting of heavy boxes may be required.

NOTES:

FLSA: Non-Exempt

Supplemental Information

081 Board of Parole

Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

URL:http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here (https://ai.wyo.gov/for-job-seekers) to learn more!

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