Posting Title: Senior Coordinator
Reports To: Senior Field Operations Manager
Location: San Jose, California | Hybrid
Salary Range: $85,000 to $110,000
Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
WHO WE ARE
For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.
THE BIM TEAM
Our Building Information Modeling (BIM) team is at the forefront of construction technology, delivering exceptional value through advanced 3D modeling and coordination. We maximize construction efficiency by creating detailed virtual representations of projects before construction begins, allowing us to identify conflicts early and implement solutions with minimal impact on timelines and budgets.
ABOUT THE ROLE
The Senior Coordinator provides critical support to CEI's Constructability and BIM teams by supporting onboarding, document control, reporting, and coordination efforts. This role serves as a central resource for ensuring compliance, tracking project deliverables, and keeping department operations organized and aligned. The ideal candidate is highly detail-oriented, organized, and comfortable collaborating across HR, IT, Production, and field teams to keep processes running smoothly.
Training & Onboarding Support
Partner with HR, Production, and IT to request IT equipment, software access, and workstation setup for new hires.
Arrange badging and maintain employee documents in the department's records.
Provide new hire orientation, including time entry training (JDE and BIM Hub).
Deliver additional training as defined by the department.
User Access & Role Management
Coordinate with IT Project Manager on user access and role requests.
Act as liaison for permissions (not responsible for enabling/disabling users).
Document Management
Organize and maintain department files, constructability design documents, and BIM files.
Manage CEI BIM 360 field management documents across primary and secondary locations.
Reporting & Tracking
Enter BRLs, IRLs, prefab drawings, and assembly sheets into BIM Hub via Redline Drawing Log.
Provide support for timecard issues and impersonate users in BIM Hub when corrections are needed.
Maintain Issues Log for major projects and track/summarize key items using the Red Flag List.
Update and distribute department organization charts.
Meeting & Coordination Support
Schedule recurring meetings for Constructability and BIM teams, including kickoff sessions.
Support the completion of SOW checklists and follow up on action items.
Manage agendas, capture minutes, and track open items for follow-through.
BIM Administrative Support
Track drawing revisions and maintain visibility of uploaded and submitted documents using IDL, B360, ACC, PlanGrid, and similar tools.
Draft and organize department documents (e.g., job descriptions, standards, process docs).
Provide correspondence support when team members are unavailable.
Assist with planning department events and training sessions.
Additional Administrative Support
Format and update standard documents, upload changes to Standards Site and Production Livewire.
Compile comparison information for standards.
Draft and file PARs; arrange travel for department staff.
Knowledge: Developing professional expertise, applies company policies and procedures to resolve a variety of issues.
Job Complexity: Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Exercises judgment within defined procedures and practices to determine appropriate action. Builds productive internal/external working relationships.
Supervision: Normally receives general instructions on routine work, detailed instructions on new projects or assignments.
ABOUT YOU
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Familiarity with BIM platforms (B360, ACC, PlanGrid, etc.) preferred; training will be provided.
Experience with JDE or other timekeeping systems a plus.
Ability to manage multiple priorities and work independently in a fast-paced environment.
Excellent communication skills, both written and verbal.
Ability to work independently and collaboratively in a fast-paced environment.
Strong organizational skills with keen attention to detail.
Knowledge of industry regulations and compliance standards.
MINIMUM QUALIFICATIONS
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High School Diploma or Equivalent, bachelor's degree or equivalent a plus
Experience: 5+ years of experience of administrative or coordination experience, preferably in construction, engineering, or technical services.
*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.
LI-SA1
PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (https://consumer.ftc.gov/articles/job-scams)
CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at ceijobs@cei.com or 1-(877)-747-4CEI.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
