Administrative Assistant to the Principal & Assistant Head of School
Salary
$21.65 - $23.00 Hourly
Location
Collegeville, MN
Job Type
Non-Exempt, Support Staff, Full Time
Job Number
202500009
Department
Principal - Prep School
Opening Date
09/16/2025
Description
Benefits
Position Summary
Saint John's Preparatory School invites applications for the full-time (.75fte), benefit eligible position of Administrative Assistant to the Principal and Assistant Head of School. This position runs August to May.
Saint John's Preparatory School is a Catholic/Benedictine, co-educational, day and boarding college preparatory school for students in grades 6-12, with boarding options beginning in the 9th grade. Saint John's Prep is located on the 3,000 acres of woods and lakes of Saint John's University's campus in central Minnesota.
Since its founding in 1857, Saint John's Preparatory School has provided exceptional education in the Catholic Benedictine tradition. Prep has continuously dedicated itself to both educational development and personal formation. Benedictine education calls for a lively interplay between rigorous thinking and the development of practices for a purpose-filled life.
In addition to supporting the Principal and Assistant Head of School and students, the Administrative Assistant is responsible for the coordination of administrative operations and communication for parents, students, and faculty regarding academic and student affairs. This position will work in partnership with the Registrar on related job assignments including updating and maintaining current data on the Academic databases, and mailings and will work collaboratively with other staff members.
The Order of Saint Benedict offers competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information).
The posted wage represents OSB's good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon several factors, including the candidate's experience, qualifications, and skills, and may fall outside of the range indicated.
Please visit SJP (http://www.sjprep.net) to learn more about Saint John's Prep school.
Responsibilities
1.Serve as the main greeter for staff, students, families, and visitors.
2.Supervising Main Office communication.
3.Managing student attendance.
4.Maintaining school forms and records.
5.Assisting the district nurse in auditing health and immunization records.
6.Serving as the health assistant during the student day.
7.Collaborating with the Dean of Student Life in the care of residential students during the academic day.
8.Order office supplies, books, and apps.
9.Assist with district reporting.
10.Coordinating substitute teachers and faculty absences.
11.Assist with carrying out the procedures identified in the Policy for the Safety and Security of Minors.
12.Managing school bells.
13.Perform other duties as assigned.
Qualifications
1.High school diploma and post-secondary office training or equivalent experience.
2.Experience working as an Administrative Assistant, preferably in a school environment
Knowledge, Skills & Abilities:
1.Strong attention to detail, organizational skills and the ability to multitask and follow through on projects and tasks.
2.Extensive knowledge of Microsoft Office, Word, Excel, Outlook, database management and website maintenance. The ability and willingness to remain current with technology.
3.Strong oral and written communication skills.
4.Help create and foster a positive, collaborative, respectful, and inclusive work environment.
5.Demonstrated skills in a collaborative work environment.
PHYSICAL ABILITIES:
Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and minimal lifting may be required.
ADDITIONAL REQUISITES: (In addition to the qualifications noted on the job description, all employees are expected to abide by the following expectations):
1.Ability to interact with the community of the Order of Saint Benedict and Saint John's University/College of Saint Benedict.
2.Project a positive image of service, which represents the mission of Saint John's Prep.
The ability to maintain a high level of competence. Prudent judgment and confidentiality are expected of all employees.
4.Help create and foster a positive, respectful, and inclusive work environment.
5.Each employee's personal safety and health are of primary importance in our operation. Therefore, each employee has the responsibility to prevent accidents and injuries. In addition, the Order of Saint Benedict and its employees have the responsibility to comply with Federal, State, and departmental regulations related to safety and health.
To Apply
Applications are accepted online by clicking on "Apply". Candidates are asked to complete the application form and submit a cover letter and resume.
If you require an accommodation to participate in the OSB hiring process, please contact Human Resources at (320) 363-2874.
It is the policy of OSB to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check.
Order of Saint Benedict is an Equal Opportunity Employer.
The Order of Saint Benedict (conducting Saint John's Abbey, Saint John's Preparatory School, Liturgical Press, HMML, and Collegeville Institute) provides a comprehensive fringe benefit program. This brochure provides a summary of the benefits offered to employees.
HEALTH INSURANCE
Employees are eligible for coverage in the health insurance plan on the first of the month following their date of hire. If you elect medical coverage for yourself, you may also choose to cover your eligible dependents. Both the employee and the Order share in the cost for this benefit. The plan also uses a Preferred Provider Organization Network; you receive discounts when utilizing health care providers in the network. Care received outside of the network is covered, but at a higher cost to the employee and the institution.
DENTAL INSURANCE
Employees are eligible for coverage in the dental insurance plan on the first of the month following their date of hire. If you elect dental coverage for yourself, you may also choose to cover your eligible dependents. Both the employee and the Order share in the cost for this benefit. The plan also uses a Preferred Provider Organization Network; you receive discounts when utilizing providers in the network. Care received outside of the network is covered, but at a higher cost to the employee and the institution.
VISION PLAN
This voluntary plan offers affordable vision coverage for routine eye exams, eyeglass lenses and frames, and contact lenses. Discounts on hearing exams and hearing aids are also included.
LIFE INSURANCE
The Order provides a Basic Life and Accidental Death and Dismemberment (AD&D) policy to employees. This insurance becomes effective on the first of the month following date of hire. The amount of term insurance provided is based on your annual salary as follows:
Salary Life Insurance
$0- $20,000 $50,000
$20,001 - $37,500 $75,000
$37,501 - $50,000 $90,000
$50,001 - $66,666 $100,000
$66,667+ 1.5x salary up to a
maximum benefit of $400,000
You may also purchase additional life insurance in increments of one, two, three, or four times your annual salary. There is also a dependent life insurance package available.
Employer provided life insurance in excess of $50,000 is subject to imputed tax (a tax on the value of the premium).
VACATION
Paid vacation is accrued based upon FTE and the number of years employed. Vacation is cumulative from year to year to a maximum of 240 hours. Employees working 100% time receive the following:
Vacation days per year Years employed
16 days 0-10 years
20 days 11+ years
HOLIDAY PAY
Employees receive paid holidays. The Order recognizes ten official holidays during the calendar year: New Years' Eve Day, New Years' Eve, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving Day, Christmas Eve and Christmas Day. Leased employees may receive additional holidays.
SICK LEAVE
Full-time employees earn up to 9 days of sick leave per year, pro-rated based on FTE. Sick leave is cumulative from year to year up to a maximum of 720 hours (90 days). Employees may also use accumulated personal sick leave to care for ill family members.
LONG-TERM DISABILITY
After one year of benefit eligible employment, the Order provides coverage in the event of an illness or injury which prevents you from working. This plan provides a benefit which equals 60% of your basic monthly earnings to a maximum monthly benefit of $15,000. This benefit will be payable for the benefit duration, provided the employee is unable to perform the usual and customary duties of his/her occupation. For specific details, please refer to plan booklet.
FLEXIBLE SPENDING ACCOUNTS / HEALTH SAVINGS ACCOUNTS
These plans allow employees to set aside a portion of their salary on a pre-tax basis to pay for IRS approved expenses.
TUITION ASSISTANCE - PREP SCHOOL
The tuition assistance plan is an educational grant provided by the Order to a qualified child of a full time employee towards meeting the tuition costs at Saint John's Preparatory School. The dependent must meet the eligibility criteria in order to receive this benefit. Leased employees are not eligible for this benefit.
TUITION REMISSION - EMPLOYEE
Tuition remission is an educational benefit provided by the Order to full-time employees. A full-time employee and spouse (if applicable) are eligible for tuition free education benefits the first full semester after six months of employment. The payment of special fees is the responsibility of the employee. Full-time employees may enroll for one undergraduate course per term, which includes summer; up to a maximum of 2 courses per year. Leased employees are not eligible for this benefit.
PARENTAL LEAVE
A three week (15 days) paid leave will be granted to eligible employees due to the birth or adoption of a child, pro-rated based on FTE. New employees are eligible for this benefit after twelve months of employment.
EMPLOYEE ASSISTANCE PROGRAM
The Employee Assistance Program (Vital Work Life) is currently a free counseling resource available to all employees and immediate family members. EAP counselors can help you identify problems and concerns regarding family, marriage, emotions, alcohol or drugs, financial difficulties, legal issues and job stress. All contacts between you, your family, and the EAP are provided as a benefit from the Order and are kept strictly confidential.
RETIREMENT PROGRAM
The Order provides two 403(b) retirement plans: A Defined Contribution Plan and a Supplemental Tax Deferred Annuity Plan. These plans are administered by Teachers Insurance and Annuity Association (TIAA). Enrollment in the retirement plan will be effective the first day of the month following date of hire, unless the employee elects to opt-out.
Employee OSB
Year Contribution Contribution
1 3% 1%
2 3% 3%
3 3% 5%
4 3% 7%
5 3% 9%
Supplemental Tax Deferred Annuity Plan
Full-time and part-time benefit eligible employees may voluntarily elect to contribute to the Supplemental Tax Deferred Annuity Plan. A Roth option is also available.
AFLAC SUPPLEMENTAL INSURANCE
This voluntary plan offers an additional level of financial protection for you and your family in the event of a serious accident or illness.
Benefits subject to change annually Revised July 2025
Employer
Order of Saint Benedict (MN)
Address
2900 Abbey Plaza
Box 2400
Collegeville, Minnesota, 56321
Phone
320-363-2874
Website
https://www.csbsju.edu/
