Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00052705
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
- Weekend work may be required, on occasion. This position is for an extended hours facility. Work schedules begin as early as 7:00am and may end as late as 8:00pm.*PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=enGENERAL DESCRIPTION: Performs highly complex (senior-level) administrative support for a DL Regional executive driver license office and/or HQ Service Manager(s). Work involves preparing reports, coordinating payroll/employment-related actions; coordinating the dissemination of information; developing efficient filing systems and coordinating records retention systems; and coordinating internal administrative support work. May supervise the work of others. Work is performed under limited supervision, with moderate latitude for the use of initiative and independent judgment. The following Military Occupational Specialty codes are generally applicable to this position.https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdfApplicants must fully complete the summary of experience to determine if minimum qualifications are met.ESSENTIAL DUTIES / RESPONSIBILITIESProvide phone coverage and respond to escalated customer inquiries and resolve issues; distribute documents; and plan/schedule/coordinate appointments.
Prepare, review, track and coordinate correspondence and personnel-related documents, Human Resource Actions, and performance evaluations.
Update manuals and maintain employee records; act as notary for statements, complaints, depositions, etc.
Initiate and coordinate action to fill vacancies, serve on interview boards, and provide applicant acceptability.
Create, maintain and review internal communication documents, files, and reports.
Prepare, interpret, and disseminate information regarding internal rules, policies, regulations, and procedures.
Review and process documents, procurements and payments for supplies, services, contracts.
Serve as Timekeeper.
Prepare travel vouchers.
Prepare and submit Computer Security and/or Local Security Administrator request.
Attends work regularly and observes work hours in accordance with agency leave and attendance policies
Perform other duties as assigned.
Qualifications: GENERAL QUALIFICATIONS and REQUIREMENTS:Education - Minimum of a High School Diploma or equivalent required.Experience and#8211; Minimum of four (4) yearsand#8217; progressively responsible Administrative Assistant/office support experience required. Substitution Note: Additional work experience of the @type described or other related education may be substituted for one another on a year-for-year basis.Licensure and/or Certification - If driving is required must possess a valid driver license.Regulatory knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State, and Federal regulations, legislation, guidelines, policies and procedures. Knowledge of State records retention parameters.Analytical skills - Must be analytical, detail-oriented, and able to multi-task without sacrificing accuracy or timeliness. Ability to analyze problems, identify causative factors, and apply actions to effectively resolve current issues and prevent recurrences of problem conditions.Interpersonal skills and#8211; Must exercise excellent interpersonal skills and#8211; position continually requires demonstrated poise, tact, diplomacy, and an ability to establish and maintain effective working/professional relationships with internal and external customers. Presentation/Communication skills and#8211; Must be able to effectively communicate and present information and/or training to individuals and a wide variety of audiences. Must be able to produce clear, concise, and professional documents, reports, and presentations.Organizational skills - Must be organized, flexible, and able to prioritize in a multi-demand and constantly changing environment. Demonstrated ability to meet multiple and sometimes conflicting deadlines without sacrificing accuracy or timeliness; ability to work independently and exercise initiative to accomplish job functions; and demonstrated ability to understand and effectively apply complex oral and written instructions and procedures.Computer systems / hardware / software and#8211; Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and able to learn new software/systems as applicable to the position.Confidentiality and#8211; Must be able to responsibly handle sensitive and confidential information and situations.Schedule - This position requires the possibility of extended work hours as early as 7:00 am to as late as 10:00 pm. Weekend work may be required.PHYSICAL and/or ENVIRONMENTAL DEMANDS:The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.and#8226;Environment: Office;and#8226;Ambulatory skills, e.g. stand, walk, sit;and#8226;Hand-eye coordination and arm/hand/finger dexterity;and#8226;Ability to speak, hear, and exercise visual acuity;and#8226;Ability to transfer weights of up to thirty (30) pounds anticipated for this position;and#8226;Driving requirements: Occasional five (5%).State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing.A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
