Sr Administrative Assistant

EBSCO Information Services • Durham, NC • 8h ago

EBSCO Information Services (EBSCO) delivers a fully optimized research experience, seamlessly integrated with a powerful discovery platform to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EBSCO employs more than 2,700 people worldwide, with most embracing hybrid or remote work models. As an AI-enabled service leader, we thrive on innovation, forward-thinking strategies, and the dedication of our exceptional team. At EBSCO, we're driven to inspire, empower and support research. Our mission is to transform lives by providing reliable and relevant information - when, where and how people need it. We're seeking dynamic, creative individuals whose diverse perspectives will help us achieve this global, inclusive mission. Join us to help make an impact.

Your Opportunity

The Senior Administrative Assistant II provides overall administrative and project support to the NoveList team. This individual demonstrates good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Senior Administrative Assistant II works independently to handle a wide variety of activities and confidential matters with discretion.

This hybrid position requires working at least 1 day per week in the office located in Durham, NC, and the rest of the time can be remote.

What You'll Do

Manage office operations, serving as liaison between internal teams and external facilities, overseeing office access, space reservations, mail handling, supply inventory, and shipping supplies

Administer financial processesincluding monthly reconciliation and invoice processing, with regular reporting to stakeholders

Support product operationsby processing payments, creating weekly newsletters, assisting with content projects, reviewing customer lists, and flagging accounts for further analysis

Support management teamby compiling and distributing research reports, includingresearch updates, industry trends, and user behavior reports

Coordinate team logisticssuch as subscriptions, cross-team meetings and events, support for social committee, documentation updates, and special projects, ensuring smooth internal communication

Foster team cultureby managing employee recognition lists, ordering business cards, and participating in team-wide initiatives as a member of Team Fun

Your Team

You will be welcomed as a member of the NoveList team, a team of about 60 people dedicated to connecting books, readers, and libraries. Our team enjoys the flexibility and greater work life balance working remotely offers. There will be ample resources, tools, training, and support to ensure your success as a Senior Administrative Assistant II and your development and career growth at EIS.

About You

7+ years of experience in an office environment

3+ years of experience using Microsoft Office including Outlook, Word, Excel, and PowerPoint

Able to work in the office at least 1 day per week

High School Diploma

What sets you apart

Ability to manage multiple assignments, see tasks through to completion under deadlines, and report on completed projects

Excellent organizational and time-management skills

Quick to learn new software

Passion for books and libraries

Pay Range

USD $49,785.00 - USD $71,120.00 /Yr.

The actual salary offer will carefully consider a wide range of factors including your skills, qualifications, education, training, and experience, as well as the position's work location.

EBSCO provides a generous benefits program including:??

-Medical, Dental, Vision, Life and Disability Insurance and Flexible spending accounts??

-Retirement Savings Plan

-Paid Parental Leave?

-Holidays and Paid Time Off (PTO)?

-Mentoring program?

And much more! Check it out here: https://www.ebsco.com/about/benefits

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.

Not seeing the perfect job?

Join the EBSCO talent community to receive updates on new opportunities that align with your skills and interests - register using the links below:

Experienced Talent Community (https://talent.ebsco.com/exp/talentcommunity/form)

Early Career/Intern Talent Community

Location US-NC-Durham

ID 2025-1839

Category Administration

Position Type Full-Time Regular

Remote Hybrid

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