Affinity Programs Associate
Posting Number S01473JP
Department Alumni Relations
Job Summary
Reporting to the Associate Director - Alumni Relations, the Affinity Programs Coordinator provides day-to-day operational support for our affinity initiatives-programs that connect alumni by interest and experience. This entry-level position plays a key role in advancing communication and engagement efforts within the alumni community. The position also offers foundational experience in advancement communications, alumni engagement, and event management.
Essential functions include:
Communication & Outreach - Oversee targeted outreach and digital engagement by managing mailing lists, drafting and scheduling email communications, updating web and social media content, and tracking analytics to inform strategy and improve future outreach efforts.
Program Operations & Logistics - Coordinate every phase of affinity-group event logistics for virtual and in-person events. Oversee pre- and post-event communications and administer surveys.
Database & Administrative Management - Administer alumni platforms and maintain accurate profiles, track engagement and event attendance, prepare volunteer materials, and manage volunteer data.
Volunteer Coordination - Execute volunteer recognition initiatives, serve as the point person for all coordination activities.
Program Development Support - Assist with launching new affinity groups and expanding partnerships. Provide general administrative support for departmental projects and initiatives.
The hiring range for this position is expected to be: $60,500 - $63,500
BENEFITS AND PERKS
A variety of health insurance plans (Medical, Vision, Dental)
Generous Retirement Plan - 401(a) and 403(b)
Life and Disability Insurance
Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time
Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html
Paid Parental Leave (Available after one year of service)
Household access to many of the College's facilities including the gym and pool
Free fitness and wellness classes!
And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements
Bachelor's degree required; Ideal for individuals beginning their careers in fund-raising.
Strong attention to detail and commitment to accuracy, particularly in written communication.
Strong organizational, interpersonal, and communication skills, both written and verbal. Proficient in Microsoft Office Suite; quick to learn new digital tools.
Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
Preferred Qualifications
Experience with CRM platforms (Raiser's Edge, etc.).
Proven social media content creation or management experience for professional group or organization.
Familiarity with AP Style or other editorial style guides.
Background in event planning or digital event production (paid or volunteer).
Understanding of liberal arts college environments and alumni programming.
Basic graphic design skills (e.g., Canva or Adobe Express).
Experience creating or proofreading content for newsletters, websites, or promotional materials.
Experience Requirements and/or Equivalents
0-2 years' experience in alumni relations, student affairs, event planning, communications, marketing or community engagement.
Experienced in using virtual event platforms (e.g., Zoom) and database/ CRM tools.
Familiarity with social media platforms (e.g., Instagram, LinkedIn, X/Twitter) and basic content creation for professional purposes.
Comfort with data tracking and reporting, such as using spreadsheets or basic analytics tools.
Ability to manage multiple tasks and meet deadlines.
Applicants must meet the minimum qualifications in this posting to be considered for hire.
Standard Work Days and Hours
This is a full-time position working 40 hours/52 weeks, (1.00 FTE ) with occasional evening or weekends as required. Exempt level positions require the time commitment to complete the essential duties of the position. Standard administrative hours are 8:30am - 5:00pm.
We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.
Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff-with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College's multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin's reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin's campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category Full Time Year Round
FTE 1.00
Benefits Eligible Yes
Pay Type Salaried
Background Check Package Requirements Faculty/Administrative
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No
Is a pre-placement physical required for this position? No
Posting Date 09/15/2025
Applications Accepted Until
Open Until Filled No
Type of Posting Internal/External
Special Instructions to Applicants
If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Supplemental Questions
