Administrative Assistant with Arctic Testing & Inspection

ASRC Industrial Services • La Porte, TX • 3h ago

La Porte, TX, USA | Administration | Hourly | 18.00-19.50 per hour | Full Time

| We offer competitive pay and full range of benefits including:?generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, short-term and long-term disability as well as other benefits.

ASRC Industrial, ("AIS"), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/

About Company

Founded in 1994, PITCO emerged from the research and development division of one of the largest third-party inspection firms of the 1980s. From the beginning, our company has been driven by a passion for advancing Magnetic Flux Leakage (MFL) inspection technology-an area where few others dared to innovate.

We have remained focused on what we do best: developing world-class MFL inspection equipment for the OCTG (Oil Country Tubular Goods) industry. While others repurpose outdated systems, we continue to invest in building smarter, faster, and more accurate solutions from the ground up.

In 2025, PITCO was acquired by ASRC Industrial (AIS), a wholly owned entity of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). AIS is composed of more than 30 self-performing operating companies that provide civil, environmental, and industrial services across all 50 states. Together, they deliver safe, innovative solutions focused on industrial end-use customers. As part of an ANC, PITCO is proud to hold the certification of Minority Business Enterprise (MBE).

We offer competitive pay and full range of benefits including:?generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, short-term and long-term disability as well as other benefits.

Job Summary: The Administrative Assistant - Accounts Support - L1 personnel will report to the General Manager and have daily interaction with him/her and other members of the management team. The Administrative Assistant - Accounts Support - L1 personnel is responsible for ensuring the administration and accounting tasks are completed in a timely and accurate manner. Administrative Assistant - Accounts Support - L1 personnel is also responsible for various office duties as required on a daily basis. The Administrative Assistant - Accounts Support - L1 will monitor past due accounts on a daily basis, communicating with customers and managers in a friendly, non-confrontational manner. It is critical for the Administrative Assistant - Accounts Support - L1 personnel to maintain a positive and friendly outlook towards all employees, customers and vendors.

The Administrative Assistant - Accounts Support - L1 personnel will be responsible to enhance the entire organization's reputation by accepting ownership for accomplishments and faults, as well as exploring opportunities to add value to job accomplishments.

These responsibilities and requirements are considered minimum requisites. These requisites may be modified from time-to-time as the company's internal systems and/or processes evolve in continual response to changing market conditions, and/or customer requests

Duties and Responsibilities :

Create Invoices from service/sales orders in accounting software

Create monthly recurring invoices

Review invoices for accuracy prior to submitting to customers

Mail invoices to customers and email when requested

Monitor past due accounts through accounting software

Provide information that customers may need for collection efforts

Communicate with management on a regular basis on issues or problems with past due accounts

Assist in the administrative aspects for shipping material and associated documentation

Serve as backup to process employee time for payroll and submit to the corporate office

Enter and code vendor invoices

Secure, distribute, documents and maintain all building keys and gate remotes

Collect and distribute company mail

Secure, distribute and maintain Credit cards/Gas cards

Maintain and file Customer/Vendor requests (sales tax forms, W9, credit applications, quotes, RMA's)

Key Require ment s, Education , and Experience :

Associates degree or equivalent

Excellent Organizational skills

Good filing skills a must

Experienced in Microsoft Office applications (Word, Excel, Outlook)

Experienced in accounting software

Good math skills

Excellent People Skills

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