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Administrator, President's Office

World Vision Inc. • United States, United States • 6d ago

World Vision is hiring an Administrator, President's Office to serve in the Executive division.

At a Glance ?

Role: Administrator, President's Office

Reports to: Manager, President's Office

Location: Remote

Required Experience: Associate's degree or equivalent work experience (4 years). In addition to education or education equivalent, requires 5-8 years of work experience in office administration, project coordination, operations or related field, preferably working with key constituents. Work experience supporting executive staff highly preferred.

Work Authorization:?Must be authorized to work in the U.S.A. for any employer.

Estimated Salary Range: $36-$43 per hour

The Job ?

The Administrator, President's Office will provide overall coordination and support for the President's office, working with and supporting members of the Board of Directors and key contacts, providing technical assistance and research, and implementation of various projects under minimal supervision requiring significant use of own judgement and discernment. Help carry out our Christian organization's mission, vision, and strategies. Personify the ministry of World Vision by witnessing to Christ and ministering to others through life, deed, word and sign.

Responsibilities Will Include

??Keep Christ central in individual and corporate life. Actively participate in and contribute to the spiritual disciplines of the organization (Christian conduct, devotions, chapel, prayer, worship); incorporate WV Core Values into decisions within scope of role.

Perform complex and diverse administrative duties directly related to the achievement of the goals of the President that involve high-level contacts and exposure to confidential and sensitive information, necessitating considerable use of tact, diplomacy, discretion and judgment.

Responsible for reviewing and ensuring appropriate responses to President's email. Disseminate to appropriate parties using discernment and maintaining confidentiality.

Provide meeting coordination and hosting support for special guests of the President.

Maintain inventory of books and supplies for the President's office.

Perform and coordinate key projects and liaise with internal and external contacts on project information needs.

Perform research for the President's office. Assist in the preparation of highly confidential reports for leadership.

Monitor and maintain databases and files of key information, ensuring accuracy and organization.

Provide support to the Board of Directors:

Ensure travel plans, including flights, rental cars, and hotel accommodations are secured for all participants and communicated effectively.

For off-site meetings, responsible for meeting site selection. Negotiating to ensure best rate.

Oversee food and beverage selection, audio visual service and other needs are met to ensure successful meetings.

Work with appropriate internal departments to ensure President's speaking engagements and other events are promoted and advertised.

Work collaboratively with team members when assigned to work as a member of a team.?

Perform other duties as assigned.

Maintain awareness of corporate goals, objectives, organizational announcements, and activities. Reference and follow organizational policies and procedures, seeking clarity as needed.??

You Bring These Skills

· Attention to Detail: Accomplishes tasks thoroughly, showing concern for all the areas involved no matter how small, at the appropriate level for the task.

· Customer Service Orientation: Demonstrates concern for meeting customer needs in a manner that provides satisfaction for the customer using available resources.

· Professional Maturity: Maintains a positive outlook, works constructively under pressure. Responds resourcefully when challenges arise and accepts responsibility for actions, learning and change.

· Events Planning: Effectively combines expertise in marketing and public relations with creativity to produce events (e.g. banquets). Understands what will appeal to intended audiences.

Requirements

Associate's degree or equivalent work experience (4 years). In addition to education or education equivalent, requires 5-8 years of work experience in office administration, project coordination, operations or related field, preferably working with key constituents. Work experience supporting executive staff highly preferred.

Salary & Benefits

WVUS Pay Grade Level: 223

Estimated hiring range is $36-$43 per hour.

This range applies to locations with a market similar to our Federal Way and Washington D.C. offices. A different range may apply based on your work location.

Job offers are based on relevant qualifications and pay equity.

Please indicate your salary expectations in the application.

In addition, we have a robust and comprehensive benefits package to round our total compensation package. Click here to learn more. (https://www.worldvision.org/careers/working-for-world-vision)

About World Vision

We're a global Christian humanitarian organization. We partner with children, families, and their communities to empower them as they reach their full potential by tackling the causes of poverty and injustice. For nearly 75 years, World Vision has followed Jesus' example to show unconditional love to the poor and oppressed. We serve every child regardless of faith.

What Happens Next?

Applications are reviewed weekly. Short-listed candidates will be contacted for an initial phone conversation with a recruiter. If questions arise on our end about your application, we will message you to learn more. We encourage you to submit a PDF resume and a cover letter! Our goal is to fill this vacancy with the right person in the shortest amount of time.

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