Executive Assistant/Office Manager

J.S. Held LLC • New York, NY • 2h ago

Company DescriptionAre you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work? J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.Job DescriptionThe Executive Assistant/Office Manager is a critical operational role responsible for managing and developing the company's administrative assistant team, overseeing day-to-day office operations, and driving consistency in administrative support across all locations. This role ensures high-quality administrative coverage for senior leaders, standardizes practices across offices, manages select vendor relationships, and is regularly called upon to contribute to or lead cross-functional special projects. The ideal candidate is proactive, people-focused, operationally savvy, and able to flex between leadership, hands-on support, and project execution. Success in this role requires familiarity with corporate support projects, a strong administrative background, and experience with project management tools. The ideal candidate will be driven, proactive, and able to create structure and standardize processes in a dynamic environment. They must be detail-oriented, capable of maintaining project schedules, driving deliverables, and holding team members accountable. Proficiency in learning new systems like Loop, Microsoft Office/Lists, and Power BI is essential. Job Responsibilities:Administrative Team Leadership and DevelopmentSupervise, mentor, and coordinate the activities of administrative assistants across the organization Ensure consistent and high-quality administrative support for senior leaders and key functions Evaluate workloads and reassign coverage to ensure efficient support distribution and responsiveness Lead onboarding and training for new administrative assistants and implement development plans to build capabilities Conduct regular team meetings, facilitate knowledge-sharing, and foster a collaborative support community Provide performance coaching and feedback, in partnership with HR and business leadership Serve as the primary escalation point for admin-related challenges or performance concerns Office Management and Operational OversightPartner with administrative and operational staff to manage space planning, office supplies, equipment needs, and facilities coordination Manage relationships with office-related vendors, including supply companies, office equipment providers, and facility services Develop and implement office procedures and workplace standards to ensure smooth daily functioning and alignment with company policies Coordinate logistics for in-person events, meetings, or trainings hosted in company offices Serve as the liaison for physical office needs, coordinating with IT, HR, and Finance as needed Executive and Senior Leader SupportPartner with senior leaders to assess and fulfill administrative support needs across business units Ensure confidentiality, discretion, and professionalism in all interactions with executive leadership Occasionally provide direct administrative or logistical support for high-level meetings, events, or special initiatives Coordinate large-scale meetings, leadership offsites, and internal corporate events Standardization and Process ImprovementDrive consistency and standardization in administrative practices, tools, and expectations across offices Create and maintain procedures, templates, shared resources, and internal guidelines for ro

Similar Jobs

Retail Print Sales Specialist

Staples • Totowa, NJ • 3h ago

Retail & Hospitality

Job Shift: Flex Hours Posted Salary/Rate: $15.90 - $16.15 Job Identification: 51853 Job Category: Retail Stores Job Schedule: Part time On-site Print Specialists provide exceptional customer service and solutions to cust...

3h ago

Go to Apply

Retail Sales Travel Specialist

Staples • Totowa, NJ • 3h ago

Retail & Hospitality

Job Shift: Flex Hours Posted Salary/Rate: $15.50 - $15.75 Job Identification: 51856 Job Category: Retail Stores Job Schedule: Full time On-site Travel Specialists engage customers with our travel services and products (i...

3h ago

Go to Apply

Retail Merchandising Supervisor

Staples • Totowa, NJ • 3h ago

Retail & Hospitality

Job Shift: Flex Hours Posted Salary/Rate: $19.00 - $19.25 Job Identification: 51855 Job Category: Retail Stores Job Schedule: Full time On-site Merchandising & Inventory Supervisors demonstrate their passion for Sale...

3h ago

Go to Apply

Retail Print Sales Specialist

Staples • Jersey City, NJ • 3h ago

Retail & Hospitality

Job Shift: Flex Hours Posted Salary/Rate: $16.30 - $16.55 Job Identification: 51832 Job Category: Retail Stores Job Schedule: Part time On-site Print Specialists provide exceptional customer service and solutions to cust...

3h ago

Go to Apply

Senior Manager, Data Science - GenAI Digital Assistant

Capital One • New York, NY • 6h ago

Retail & Hospitality

Senior Manager, Data Science - GenAI Digital Assistant Data is at the center of everything we do. As a startup, we disrupted the credit card industry by individually personalizing every credit card offer using statistica...

6h ago

Go to Apply

Retail Sales Associate

Staples • Jersey City, NJ • 8h ago

Retail & Hospitality

Job Shift: Flex Hours Posted Salary/Rate: $15.50 - $15.75 Job Identification: 51833 Job Category: Retail Stores Job Schedule: Part time On-site Sales Associates provide exceptional customer service with our customers' ne...

8h ago

Go to Apply

Retail Sales Supervisor

Staples • Totowa, NJ • 8h ago

Retail & Hospitality

Job Shift: Flex Hours Posted Salary/Rate: $19.00 - $19.25 Job Identification: 51854 Job Category: Retail Stores Job Schedule: Full time On-site Retail Sales Supervisors champion customer engagement and oversee the front...

8h ago

Go to Apply

Senior Associate, Product Manager - Retail Bank, Bank Modernization

Capital One Services, LLC • New York, NY • 12h ago

Retail & Hospitality

Senior Associate, Product Manager - Retail Bank, Bank ModernizationProduct Management at Capital One is a booming, vibrant craft that requires reimagining the status quo, finding value creation opportunities, and driving...

12h ago

Go to Apply

Bakery Merchandiser

Stew Leonard's • East Meadow, NY • 14h ago

Retail & Hospitality

Stew Leonard's, a family-owned and operated fresh food store founded in 1969, has locations in Connecticut, New York, and New Jersey. Stew's earned its nickname, the "Disneyland of Dairy Stores" because of its country-fa...

14h ago

Go to Apply

Barista

ARAMARK • New York, NY • 14h ago

Retail & Hospitality

Job Description Are you looking for an exciting, fast-paced, and social experience? Here?s your chance to do just that, in a role with unlimited career growth and opportunities! We?re hiring full-time Baristas to be the...

14h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.