Remote Personal Administrative Assistant/Executive Assistant

Prodeo Academy • Minnesota, Minnesota • 22h ago

Job Title: Remote Personal Administrative Assistant / Executive Assistant

About Prodeo Academy

Prodeo Academy is a growing network of public charter schools with a mission to close the opportunity gap and provide a rigorous, character-based education that prepares students for success in college and citizenship. Rooted in high expectations and deep community ties, Prodeo Academy serves students in grades PreK-8 across multiple campuses in Minnesota.

-Position Overview

Prodeo Academy is seeking a highly organized, detail-oriented, and proactive Remote Personal Administrative Assistant / Executive Assistant to support the Executive Director and senior leadership. This individual will play a critical role in ensuring smooth daily operations by managing schedules, streamlining communications, and executing administrative functions that support school leadership in achieving Prodeo's mission.

This is an ideal role for someone who thrives in a fast-paced, mission-driven environment and can maintain professionalism, discretion, and efficiency while working independently.

-Key Responsibilities;

Executive Support

Manage complex calendars, including scheduling meetings across time zones

Prioritize and organize daily tasks and communications for the Executive Director

Prepare meeting agendas, take detailed minutes, and follow up on action items

Coordinate travel arrangements and logistics as needed

-Communication & Coordination

Serve as a liaison between the Executive Director and internal/external stakeholders

Draft and proofread emails, letters, presentations, and reports

Monitor and manage executive email inboxes, flagging urgent or time-sensitive matters

-Administrative Operations

Maintain organized digital filing systems using Google Drive or Dropbox

Track deadlines, school events, board meetings, and administrative workflows

Support HR or finance tasks such as invoice tracking, timesheets, or contract management (as needed)

Assist in planning and executing virtual or in-person events and leadership retreats

-Other Duties

Provide high-level administrative support to other senior team members when necessary

Uphold confidentiality in all communications and data handling

Adapt to changing priorities and needs of the leadership team

-Qualifications

3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role (nonprofit or education experience preferred)

Exceptional written and verbal communication skills

Strong organizational skills with the ability to multitask and prioritize effectively

Tech-savvy and highly proficient in:

Google Workspace (Docs, Sheets, Calendar, Meet)

Zoom and other video conferencing tools

Project management tools (e.g., Trello, Asana, Slack) - preferred

Self-starter with the ability to work independently and maintain accountability

High degree of professionalism, discretion, and integrity

Passion for education, equity, and Prodeo Academy's mission

-Work Environment & Availability

This is a remote position with flexibility, though some availability during Central Time (CT) business hours is required

Must have access to a reliable internet connection and a quiet, professional workspace

Compensation & Benefits

Competitive hourly wage or salary, based on experience and hours committed

Flexible work schedule

Opportunity to work with a dynamic, mission-driven leadership team

Potential for growth within the organization

Similar Jobs

Repair Manager

Northwest Respiratory Services • Eagan, MN • 57min ago

Management & Administrative

Job Details Level Management Job Location 01 Eagan - Eagan, MN Position Type Full Time Salary Range $23.00 - $27.00 Hourly Job Category Installation - Maint - Repair Description Northwest Respiratory Services is a leadin...

57min ago

Go to Apply

Environmental Data Management Technician - Mid Level (Hybrid)

Barr Engineering • Minneapolis, MN • 2h ago

Management & Administrative

The role - what you'll do Barr is seeking an environmental data management technician to join our team. In this hybrid role, you will support the Assessment and Remediation business unit. The person in this position will...

2h ago

Go to Apply

Environmental Data Management Technician - Entry Level (Hybrid)

Barr Engineering • Minneapolis, MN • 2h ago

Management & Administrative

The role - what you'll do Barr is seeking an environmental data management technicianto join our team. In this hybrid role, you will support the Assessment and Remediation business unit. The person in this position will...

2h ago

Go to Apply

LifeCycle Services Sales Specialist - Project Sales

Rockwell Automation • Minneapolis, MN • 3h ago

Management & Administrative

Minneapolis, Minnesota, United States Kansas City, Kansas, United States Kansas, United States Chicago, Illinois, United States St Louis, Missouri, United States Davenport, Iowa, United States Missouri, United States Mil...

3h ago

Go to Apply

(USA) Technician, Facility Services, Power Washing Exterior Services

Walmart • Roseville, MN • 3h ago

Management & Administrative

Position Summary... What you'll do... Job Overview At Walmart, we're committed to providing exceptional service to our customers. As a Technician in Facility Services, Power Washing Exterior Services, you'll play a cruci...

3h ago

Go to Apply

Channel Sales Manager

ABB Inc. • Duluth, MN • 3h ago

Management & Administrative

At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we'll give you what you need to make it happen. It won't always be...

3h ago

Go to Apply

AI Software Native Engineering Senior Manager

Accenture • Minneapolis, MN • 3h ago

Management & Administrative

We are: A forward-thinking services company at the forefront of AI-native innovation. We partner with enterprise clients to create next-generation, agent-powered workflows engineered to scale in real-world settings. Our...

3h ago

Go to Apply

Supply Chain Manager

Applied Industrial Technologies • Chanhassen, MN • 3h ago

Management & Administrative

The position will provide leadership, and guidance to the Purchasing group team at Power Systems. Responsible for forecasting, procurement requirements, service levels, and inventory management. This role will focus on d...

3h ago

Go to Apply

Administrative & Communications Assistant

University of Minnesota - 15th Ave • Minneapolis, MN • 3h ago

Management & Administrative

Apply for Job Job ID370278 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimePart-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job...

3h ago

Go to Apply

Operations Manager (LPP)

American Foods Group, LLC • Long Prairie, MN • 6h ago

Management & Administrative

Overview Long Prairie Packaging, LLC, an American Foods Group Company has opportunities for an Operations Manager at our Long Prairie plant. The Operations Manager is responsible for coordinating and supervising daily ac...

6h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.