Division Administrator

Applied Research Associates, Inc. • Warrendale, PA • 5h ago

Description

Who We Are

Neya is a leader in advanced robotics developing off-road autonomy for commercial and defense customers. Our deep domain expertise spans semi-autonomy, autonomy, perception, and mission planning; all supporting a wide range of DoD and commercial thrust areas. Our main center of gravity is in Pittsburgh, PA.

This position is in person ~70% of the week (3-4 days on site).

We're looking for a Division Administrator to join our team, providing administrative leadership and support for a division of engineers and scientists. This role blends executive administration, HR support, and project coordination - all critical to ensuring our division operates efficiently and effectively while supporting cutting-edge autonomous vehicle technology.

How You'll Make an Impact

Executive Administration Support : Prepare correspondence, memos, letters, and reports; manage the Division Manager's calendar, coordinate travel, and proactively communicate to ensure priorities are met. Draft division wide announcements, take clear and accurate meeting minutes during leadership and division meetings. Work with teams to request, collect, and coordinate slide content for presentations. Draft division-wide announcements and support consistent information flow across the team.- Human Resources Administration : Provide HR support to employees and managers, including benefits guidance, performance management program administration, recruiting, onboarding, orientation, and policy interpretation. Maintain personnel files and ensure compliance with state and federal employment laws. Support employee engagement initiatives and training coordinationVerify timesheet entry and employment data, respond to employee questions, and support terminations, training, and daily employee record maintenance in the HR Information System. Collaborate closely with Corporate HR staff to ensure consistent practices.- Project and Division Administration : Lead or coordinate division administrative efforts, potentially supervising administrative staff. Prepare reports, briefings, and PowerPoint presentations. Assist project managers with vendor coordination, project plans, and budgets.- Logistics and Coordination : Book domestic and international travel, coordinate meetings and conferences, and provide outstanding service with a positive, solution-oriented approach.

What You'll Need

Bachelor's or Associate's degree in Business Management, Human Resources, or Communications (or equivalent experience)- Minimum of 2-4 years of relevant experience- Ability to multitask while maintaining attention to detail, accuracy, and professionalism under pressure- Excellent organization, interpersonal, and communication skills (written and verbal)- Proficiency with MS Word, Excel, PowerPoint, and Outlook- Ability to work independently and as part of a team, exercising good judgment and initiative- Must be proactive, well-organized, confident, and service-focused- Ability to obtain and maintain a secret security clearance (active clearance preferred)

How to Stand Out

Prior HR experience, including onboarding, benefits, compensation, recruiting, personnel file management, or knowledge of basic employment laws- Demonstrated leadership in coordinating or supervising administrative staff- Strong presentation-building skills (PowerPoint, briefings) and budget/proposal analysis experience

Salary Range : $65,000-$85,000

Neya offers competitive benefits for eligible employees including:

100% employee-owned company: Employee Stock Ownership Plan and 401(k) Profit Sharing Plan and Trust

Comprehensive medical, dental and vision benefits to eligible employees

Life, disability and accident plans provide eligible employees and their families with substantial financial protection

Programs to help balance personal and professional life with paid holidays, personal leave, bereavement leave, employee assistance program, and flexible work schedules

Incentives to reward and recognize service and outstanding work

Our purpose is to provide a work environment that challenges and rewards our efforts, provides opportunities and allows us to grow.

This position requires use of information that is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR), Non-U.S. persons selected must meet eligibility requirements for access to export-restricted information. The ITAR/EAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e., 'Green Card Holder'), Political Asylee, or Refugee

Qualifications

Behaviors

Preferred

Team Player: Works well as a member of a group

Functional Expert: Considered a thought leader on a subject

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Self-Starter: Inspired to perform without outside help

Education

Preferred

Bachelors or better in Business Administration

Experience

Required

2-4 years

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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