Back to Jobs search

Finance Admin Support

Spread Your Wings, LLC. • San Jose, CA • 4h ago

Spread Your Wings

Job Description

Job Title: Finance Admin Support

Reports To: Accounting Manager

Summary:

The Finance Admin Support (FAS) position is an essential member of the Finance Department, assisting in the oversight and management of the company's fiscal responsibilities. Under the general supervision of the Accounting Manager, the FAS collaborates with other departments and personnel to ensure accurate bookkeeping, payroll processing, and general fiscal tasks are performed at a high level of quality. The FAS will be expected to provide excellent customer service to others while paying attention to fine details to monitor critical data entries and tasks associated with the department. In addition to general office and finance skills, specific experience with bookkeeping, accounting, AP/AR, data entry, billing, and other office tasks are essential skill sets required for this position. This role is ideal for someone who is naturally organized, has strong math and logic skills, and enjoys working with numbers and processes.

Qualifications:

2+ years bookkeeping/accounting experience (A/R, A/P, reconciliations)

Minimum of 60+WPM

MS Excel skills above intermediate level (lookups, pivot tables, formulas, not just data entry)

Extensive experience with accounting software (QuickBooks-a plus-, or similar)

Strong attention to detail, accuracy, and organizational skills

Self-disciplined and dependable by nature - able to work autonomously and provide positive results on assigned tasks and meet deadlines

Good communication and documentation skills

Benefits:

Salary: Competitive, based on experience ($68,640.00 to $72,800.00)

Exempt Status: No overtime; general schedule is M-F (8:30-5:30pm) but may require occasional evening and/or weekend work time

Medical/Dental/Vision Plans

Paid time off (40 accrued hours per year available after 90-day period)

Sick time (40 accrued hours per year after 90-day period)

Responsibilities:

We are seeking a disciplined, detail-oriented, and proactive candidate to join our team

You will support Accounts Receivable (A/R), Accounts Payable (A/P), Bank Reconciliations, and assist with other accounting and finance tasks for multiple companies

Manage and process A/P (vendor bills, refunds, expense reimbursements)

Manage and process A/R (customer payments, credit memos, reconciliations)

Perform monthly bank and credit card reconciliations with high accuracy

Maintain accurate records of financial transactions in QB software

Assist with month-end close, and financial analysis

Support data entry and cleanup in accounting and QB systems

Collaborating with the Accounting Manager on special projects and process improvements

Responsible for reconciliation of payroll tax deposits, filing payroll forms with the Internal Revenue Services & Franchise Tax Board

Responsible for registering new payroll clients with EFTPS & EDD

Responsible for keeping client(s) book up to date and classified

Perform office duties; scanning, shredding, answering light-medium phone calls, text, chats, video meets (camera ready), check mail and making office deposits

Sending out invoices and receiving payments (via email and/or mailing-check and credit card)

Assist Accounting Manager with incorporation set-up

Perform A/P and A/R duties and well as reconciliation schedules

Entering vendor invoices, receive and pay bills in a timely manner

Matching invoices and receipts to cleared transactions

Renewing business license for all companies / locations

Staying compliant with the Secretary of State for all companies / locations

Similar Jobs

Commercial Banking Manager

Accenture • Mountain View, CA • 18h ago

Finance, Accounting & Banking

Accenture is a leading global professional services company that helps the world's leading businesses, governments, and other organizations build their digital core, optimize their operations, accelerate revenue growth,...

18h ago

Go to Apply

Commercial Banking Consultant

Accenture • Mountain View, CA • 19h ago

Finance, Accounting & Banking

Accenture is a leading global professional services company that helps the world's leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth an...

19h ago

Go to Apply

Citi Private Bank - HNW Private Banker - Palo Alto, CA

Citigroup • Palo Alto, CA • 19h ago

Finance, Accounting & Banking

The Banker SAFE Act is a strategic professional who closely follows latest trends in own field and adapts them for application within own job and the business. Recognized subject matter expert within one area. Strong com...

19h ago

Go to Apply

EY-Parthenon - Corporate Finance - Business Valuation - Senior Associate

EY • San Jose, CA • 1d ago

Finance, Accounting & Banking

At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better wor...

1d ago

Go to Apply

Manager, Strategic Finance - Product Engineering (R&D)

LinkedIn • Sunnyvale, CA • 1d ago

Finance, Accounting & Banking

LinkedIn is the world's largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, bu...

1d ago

Go to Apply

Accounts Payable Supervisor

Robert Half • Palo Alto, CA • 1d ago

Finance, Accounting & Banking

Description Job Posting: Accounts Payable Supervisor A leading financial services organization is seeking a detail-oriented and proactive Accounts Payable Supervisor to manage accounts payable operations across both corp...

1d ago

Go to Apply

Senior Finance Analyst, Trust and Safety

Google • Mountain View, CA • 2d ago

Finance, Accounting & Banking

Minimum qualifications: Bachelor's degree in Business, Finance, Economics, Statistics, a quantitative field, or equivalent practical experience. 7 years of experience in financial planning and analysis, consulting, a rel...

2d ago

Go to Apply

Accounting Clerk (AR/AP)

Robert Half • Mountain View, CA • 2d ago

Finance, Accounting & Banking

Description About the Role We are seeking an organized and detail-oriented Accounting Clerk to join our team and provide crucial support to our finance department. This entry-level role is perfect for someone looking to...

2d ago

Go to Apply

FY26 Seasonal Tax-FSO- GCR Tax Accounting and Risk Advisory-Real Estate- Manager

EY • San Jose, CA • 3d ago

Finance, Accounting & Banking

Location: Anywhere in Country At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY...

3d ago

Go to Apply

FY26 Seasonal Tax-FSO- GCR Tax Accounting and Risk Advisory-Real Estate- Manager

EY • Palo Alto, CA • 3d ago

Finance, Accounting & Banking

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.