Temporary Technical Community Activites Operations Associate

Institute of Electrical and Electronics Engineers • Los Alamitos, CA • 2h ago

APPLYONREQ" class="inputbutton" onclick="javascript:setEvent(event);requisitionapplyOnRequisition('requisitionDescriptionInterface','actApplyOnReq',ftlapi.lstVal('requisitionDescriptionInterface', 'requisitionDescriptionInterface.descRequisition', 'requisitionDescriptionInterface.ID1206', this),'application');return ftlUtil_followLink(this);"/> Temporary Technical Community Activites Operations Associate - 250246 : N/A Description The overall purpose of this position is to assist in facilitating the business processes associated with IEEE Computer Society's Technical Communities Programs and Activities. This includes, but is not limited to, assisting in managing contracts, vendors and invoicing for Computer Society TC Activities business operation, managing a portfolio of administrative-heavy TC activities, maintaining tracking and databases of the TC Programs and Activities Department. The incumbent in this position works with Computer Society management, TCs and volunteer organizers, and other interested parties to ensure adherence to US and local laws as well as IEEE policies and various financial reporting standards, and contracts. The role typically reports to the Associate Director of TC Programs and Activities. The incumbent functions as an individual contributor and work is reviewed upon completion. This position must be able to function with minimal supervision, in a deadline-oriented environment, and is able to recommend changes in departmental and IEEE Computer Society procedures/processes for management review and approval. They will work with subject matter experts within the organization to create and present customer-centric improvements. They will nurture and expand relationships to influence strategically important outcomes. Key ResponsibilitiesAssist in managing contracts for new and returning TC Programs and Activities business operationsAssist in the contracting and payment process for 3rd party vendorsReport on financial status of TC Programs and Activities, including YTD, year to year, and future modeling.Manage the customer invoicing and tracking processCreate final reports for programs and activities so that they can close in a timely mannerAssist with data entry into team Smartsheet databaseReviews application submissions to ensure compliance with established quality-related metrics.Ensures processing of all applications and payment of IEEE required fees for specific portfolioWorks directly with the TC Activities Team and Computer Society Conference Activities Committee (CAC) to provide support for incoming applicationsImplements efficiencies approved by CAC within the overall workflowReview all new conference applications and work with CAC and TC Programs and Activities leadership to identify the appropriate technical committee for endorsementFor new programs and activities, work with the appropriate committee and internal staff to complete and approve the budget; ensure compliance with all IEEE policies governing all financially sponsored activities including sponsorship, banking, contracts, etc.Track Commission and Points received by TC Programs and Activities Department Provide feedback from TC Programs and Activities organizers on services offered, working towards improvements in services Qualifications Education: Bachelor's degree or equivalent experienceWork Experience: 3-5 years:Must project a knowledgeable, confident and professional demeanor to staff, vendors/industry contacts and to volunteers, and be accepted as a reliable and go-to source of expertiseWrite reports, correspondence and memoranda, as well as prepare PowerPoint presentationsStrong analytic and communication skillsMust have demonstrated organizational skills and the ability to work independentlyIf travelling internationally unexpired passport requiredCommand of various Microsoft Office Suite software applications, especially Word, Excel and PowerPointEmail capability, preferably in Google applications Skills and Requirments: Excellent organizational skills and the ability to manage multiple projects and deadlines Self-starters, ability to work with minimal supervision, many interruptions, independently identify tasks & carry them outWorking knowledge of computers & software, Microsoft Office, e-mail and experience in maintaining a relational databaseProficiency working with an electronic sourcing and registration tool a plus (Cvent)Ability to understand new technology and have the vision to integrate technologies into existing processes and systemsIntermediate to advanced knowledge in Windows, Excel, word processing, spreadsheets, PowerPoint, databaseAbility to read and interpret correspondence (as stated in Writing skills) from volunteers and members as well as IEEE staffRequires heavy interaction and necessary diplomacy with diverse staff and volunteer basis, including stakeholders in many departments, must have excellent communication skills and command of the English languageThe ability to work with people of varying levels of management and from a variety of culturesExcellent written communication is required. This position has a lot of correspondence with volunteers and other IEEE members. Must have the ability to write clearly, constructively and articulately. Account/Portfolio Management experience preferredAssociation event planning experience preferred, but not requiredMust be committed to working both independently and as a team playerAbility to relate well with others, build relationships and constructively interact with a variety of employees, volunteers and vendorsReliable and positive team player Great attention to detail, thorough and accurate work and deliverables Salary Range: $35-40/hr Job : Administration Primary Location : United States-California-Los Alamitos : Schedule : Full-time Job Type : Temporary Job Posting : Sep 11, 2025, 9:56:31 AM Req ID: 250246

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