Position Title:Account Specialist - College of Veterinary Medicine
Job Group:Merit
Required Minimum Qualifications:- Five years of clerical office experience, including three years experience with bookkeeping procedures, or Any combination of directly related post high school education in an accredited school and directly related clerical experience which totals five years.
Preferred Qualifications:Experience working with financial systems such as Workday, Vetstar, CVIS or related.
Experience working with inventory systems and conducting inventory audits.
Experience in cash reconciliation, including daily deposits and credit card transaction reviews.
Knowledge of compliance standards related to purchasing, payables, and inventory control.
Proficiency in Microsoft Excel and other financial reporting tools.
Job Description:
Are you detail-oriented and passionate about keeping financial and inventory systems running smoothly? The Veterinary Medical Center (VMC) is seeking a Financial and Inventory Specialist who thrives in a fast-paced environment and enjoys working with both numbers and people. If you're someone who enjoys solving problems, ensuring accuracy, and supporting a collaborative team, we'd love to hear from you!
What You'll Do
Reconcile financial transactions across Workday, Vetstar, and CVIS, including daily deposits, credit card activity, and inventory accounts.
Manage procurement and accounts payable processes, including routing purchase orders, coding expenses, and ensuring compliance with university policies.
Oversee inventory operations, including ordering, stocking, issuing supplies, and conducting audits using Vetstar and CVIS.
Investigate and resolve discrepancies in client accounts, vendor invoices, and inventory balances.
Collaborate with hospital staff, vendors, and university departments to maintain accurate records and ensure smooth financial operations.
Additional Details
This is a full-time, on-site position located at the Veterinary Medical Center in Ames, Iowa.
Occasional local travel may be required to procure supplies.
Familiarity with Workday, Vetstar, and CVIS is preferred but not required-training will be provided.
About Us
The Veterinary Medical Center (VMC) is a dynamic and mission-driven unit within Iowa State University, dedicated to providing exceptional veterinary care, education, and research. Our team is committed to excellence, collaboration, and continuous improvement. Join us and be part of a community that values innovation, compassion, and service.
Characteristic Duties and Responsibilities
Monitors financial, personnel, and operational activities for a number of accounts and divisions; analyzes requests and recommends appropriate source of funds to cover expenditures; prepares periodic reports.
Processes and updates payroll and payroll records.
Initiates requisitions and vouchers; maintains accounting records; reconciles monthly accounting statements for a number of accounts; balances accounts receivable and accounts payable; verifies expense vouchers and processes cash advances.
Maintains and coordinates a major Accounts Receivable Billing system.
Provides information concerning policies and procedures related to the area of assignment.
Keeps records of deposits and payments.
Knowledge, Skills, and Abilities
Knowledge of bookkeeping principles and practices.
Knowledge of spreadsheets and on-line accounting systems.
Knowledge of accounting forms and procedures of the institution.
Skill in operating office equipment.
Ability to follow oral and written instructions and interpret institutional and other policies accurately.
Ability to perform arithmetic computations.
Ability to gather, analyze, and display data in appropriate format and keep accurate records.
Ability to make decisions requiring interpretation and judgment.
Ability to exercise functional supervision over employees.
Ability to communicate effectively with staff, students, and the public.
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:13
Application Instructions:
To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover Letter
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Immigration sponsorship is not available for this position. If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:- Retirement benefits including defined benefit and defined contribution plans- Generous vacation, holiday and sick time and leave plans- Onsite childcare (Ames, Iowa)- Life insurance and long-term disability- Flexible Spending Accounts- Various voluntary benefits and discounts- Employee Assistance Program- Wellbeing program- Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date: September 11, 2025
Posting Close Date:September 24, 2025
Job Requisition Number:R17757
By focusing on the future and providing the best student experience possible, Iowa State University (http://www.iastate.edu/) attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
