Administrative Assistant

Princeton University • Princeton, NJ • 4h ago

Department Innovation in Engineering Educ Category .. Job Type Full-Time Overview The Keller Center at Princeton University is seeking a highly organized and proactive Operations Coordinator to provide essential support for the Center's administrative and programmatic functions. This position plays a key role in ensuring the smooth execution of daily operations, events, and communications activities. The Coordinator will interact regularly with students, faculty, staff, and campus partners, serving as a welcoming and knowledgeable point of contact for inquiries related to Keller Center programming.The ideal candidate brings strong attention to detail, a positive and professional demeanor, and the ability to manage multiple tasks with discretion and efficiency in a fast-paced, collaborative environment. Responsibilities Operational Support (50%)- Coordinate and complete day-to-day operational processes, including data entry, tracking, and filing- Ordering of supplies, office maintenance requests, and facilities coordination- Submit and track approvals in University systems such as SAFE, Concur, GPS, Marketplace, Work Order, and project management platforms- Maintain calendars and schedule meetings for Keller Center team members and programs- Support budget and purchasing processes as neededProgram and Event Coordination (30%)- Provide on-site support for Keller Center events and programs, including setup and logistics- Serve as a liaison to student participants, assisting with communications and coordination- Assist with the creation of event collateral (flyers, signage, nametags, etc.)- Provide basic video captioning services for public-facing content as neededCommunications and Outreach (20%)- Serve as one of the first points of contact for visitors, phone calls, and email inquiries- Coordinate with communications staff to provide timely website updates and announcements- Ensure the Keller Center's public-facing information remains accurate and up to date- Assist with the preparation of presentations and internal documents Qualifications Essential Qualifications- Bachelor's degree or equivalent combination of education and experience- Minimum of 2 years of administrative or operations experience, preferably in a higher education or nonprofit setting- Excellent organizational, time management, and interpersonal communication skills- Strong attention to detail and commitment to accuracy- Proven ability to handle confidential and sensitive information with discretion- Comfort with technology platforms; proficiency with Microsoft Office, Google Workspace, and willingness to learn Princeton systems such as Concur, Marketplace, GPS, and SAFEPreferred Qualifications- Familiarity with Princeton University systems and procedures- Experience supporting events or programs in an academic environment- Demonstrated creativity or experience in basic communications and designPrinceton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position an

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Senior Product Officer - Venture Products

NJEDA • New Jersey, New Jersey • 10h ago

Management & Administrative

Overview Job Summary EDA Overview Join the NJEDA and help lead New Jersey to sustainable economic growth, fostering equitable opportunities and vibrant communities. We offer hybrid work, a supportive culture, and robust...

10h ago

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Territory Account Manager

EquipmentShare • South Plainfield, NJ • 14h ago

Management & Administrative

Build the Future with Us - EquipmentShare is Hiring a Territory Account Manager At EquipmentShare, we're not just filling a role - we're assembling the best team on the planet to build something that's never been built b...

14h ago

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Office Clerical Assistant

Serenity Hospice Care • Bordentown, NJ • 16h ago

Management & Administrative

About Us: At Serenity Hospice Care, we are dedicated to providing compassionate, high-quality care and support to patients and their families. We are seeking a reliable and detail-oriented Clerical Office Assistant to jo...

16h ago

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Senior Manager, Predictive Customer Engagement

Bristol Myers Squibb • Princeton, NJ • 20h ago

Management & Administrative

Working with Us Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every...

20h ago

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Manager, Field Sales

Wolters Kluwer • Trenton, NJ • 22h ago

Management & Administrative

As a Manager, Field Sales, you will take on significant responsibility for driving revenue growth and team performance across a broader territory or area. You will lead a team of sales professionals, coordinating their e...

22h ago

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