Administrative Coordinator, Department of Biomedical Engineering

Binghamton University • Binghamton, NY • 9h ago

Location: Binghamton, NY Category: Professional Posted On: Thu Sep 11 2025 Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: Commensurate with experience

The Administrative Coordinator in the Biomedical Engineering (BME) Department supports the Chair in managing administrative and budgetary matters for the Department. He/she will work closely with the faculty, Dean's Office, and the other faculty and staff throughout the campus. The principal responsibility of this position is to track tasks and workflow for the BME Department, including the following day-to-day responsibilities:

Fiscal:

Oversee department financial management

Develop a budget plan, track and report spending

Assist with compiling, analyzing, and presenting data on department metrics

Assist in the planning and development of sources of financial revenue

Assist with fiscal management of faculty research grants

Personnel:

Preparation of faculty personnel cases

Manage logistics, scheduling, and maintain files corresponding to faculty recruitment

Maintain Affirmative Action compliance for faculty searches

Supervise undergraduate and graduate student assistants

Assist with documentation corresponding to immigration processes for new faculty members

Supervise and evaluate department administrative assistants

Academic Administration:

Assist with developing and tracking departmental curricular planning

Assist with student recruitment

Coordinate editing of graduate and undergraduate Academic Guides

Build spring, summer, and winter courses

Coordinate collection, analysis, and submission of documentation required to support compliance with accreditation requirements for the department

Oversee space usage and management of space allocated to the department

Collaborate with the Watson Communication and Marketing Office to ensure that the department website is up to date, and to create marketing materials for the department

General Administration:

Collaborate with Communications and Marketing to promote the department

Ensure all departmental communications are up to date

Oversee departmental office and lab renovations

Job Requirements:

Bachelor's degree in business administration or related field

Two or more years of administrative experience in an academic setting

Demonstrated quantitative, analytical, organizational, and administrative skills

Demonstrated interpersonal skills

Demonstrated experience working with people from diverse backgrounds

Effective written and oral communication skills

Meticulous ability to track details

Proficiency in analytical and computer skills (MS Word, Excel, PowerPoint, and other common office software)

Effective organizational and time management skills

Ability to work with sensitive and confidential information

Preferred::

Master's degree in business administration or related field

Five or more years of administrative experience

Experience processing and analyzing data in an Oracle database, Banner, or SAS Visual Analytics

Experience in higher education

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.

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