Administrative Assistant - Earth & Environmental Science

Boston College • Chestnut Hill, MA • 3h ago

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Administrative Assistant, Earth & Environmental Science and Environmental Studies

This is a full-time, on-site, non-exempt position.

Hiring Range: $25.60/hr to $32.01/hr. Pay rate commensurate with relevant experience.

The Department of Earth and Environmental Sciences and the Environmental Studies Program are seeking an Administrative Assistant to support daily operations, communications, and event oversight. This individual will provide administrative support to leadership teams for the Department and the Program. They will work with Department staff and faculty, and when appropriate the Office of University Communications, on external communications such as website management, social media engagement, department digital media, and newsletters. They will plan, schedule, and oversee Department and Program meetings, meals, and events. A strong candidate will be able to manage multiple tasks and projects simultaneously by prioritizing, setting clear expectations, and managing time to meet deadlines.

Responsibilities for this role include:

Serve as the main point of contact for office communications by phone, email, or walk-in

Coordination and planning of department and Environmental Studies Program events such as public talks, faculty candidate visits with job talks, student recruitment, seminars, parties, colloquia

Printing and organizing exams, class handouts, and scanning course material for faculty teaching support

Keep inventory of office and lab supplies, restocking as needed

Manage the shipping, arrival, and distribution of mail and packages

Manage the Department's social media content and track engagement

Responsible for the Department's website content upload and maintenance, meeting with faculty and the Assistant Director to keep information updated and accurate

Work with faculty to design, write, and publish department news items

Distribute Department newsletter: gathers content on department & university events, student job opportunities, and member achievements

Coordinate with Environmental Studies Program staff on all communications that overlap between the Department and the Program

Guest outreach: Maintain communication with seminar guests, ensuring all information for their visit is disclosed and coordinated

Arrange international and local travel arrangements for 15-20 visitors during each academic year: book flights, hotels, and transportation, dinner reservations

Create and coordinate each seminar guest's schedules with faculty and students

Requirements

High school diploma; Bachelor's degree is preferred

One year of previous administrative support experience is required. Experience in higher education is desired

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

Tuition remission for Employees

Tuition remission for Spouses and Children who meet eligibility requirements

Generous Medical, Dental, and Vision Insurance

Low-Cost Life Insurance

Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

Paid Holidays Annually

Generous Sick and Vacation Pay

Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .

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