(UNIT SPECIFIC) UNIT SPECIFIC Administrative Assistant II

University of Maryland, Baltimore • Baltimore, MD • 2h ago

University of Maryland, Baltimore (UMB) School of Medicine - Ophthalmology has an opening for an Administrative Assistant II PRIMARY DUTIES Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors. Converts rough copy and drafts to final version quality manuals, training materials, reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines. Coordinates uploading of prior authorization requests, data entry, report generation, faxing requests to prescribers, data backup, scanning documents, filing, and mail merge of files. Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed. Researches, analyzes, and summarizes information and assists in generating queries for reports from the database, and follows through on disposition of these reports as appropriate, communicating findings orally and in writing. Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material. Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate. Monitors office supply inventory and places orders as needed. Provides meeting support as needed to include scheduling, conference rooms, and handling associated logistics. Assists in the credentialing of providers to include insurance, licensing, and hospital privileges Processes department's accounts payable transactions Performs other related duties as assigned. Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties as assigned. Specific duties and responsibilities may vary based upon departmental needs. MINIMUM QUALIFICATIONS EDUCATION: High School Diploma or GED. EXPERIENCE: Three (3) years of experience providing administrative support. OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Job: Reg or CII Non-Exempt StaffOrganization: School of Medicine - Ophthalmology Title: (UNIT SPECIFIC) UNIT SPECIFIC Administrative Assistant II Location: null Requisition ID: 250000TF

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