ADMINISTRATIVE ASSISTANT

FFOX SERVICES INC • Quincy, MA • 4h ago

As an Administrative Assistant, the employee will be responsible for
supporting the CEO and the companys daily operations, handling tasks
such as recruitment, payroll, staff allocation, and communication with
teams and clients. The employee must be responsible, proactive, and
experienced in office routines, recruitment, and personnel
administration. Fluency in both English and Portuguese is essential, as
the role involves frequent interaction with international clients. The
employee should have experience with administrative and recruitment
processes, including staff allocation, payroll processing, and service
to a diverse audience. Proficiency in hiring bilingual
(English/Portuguese) professionals, managing documents, preparing
financial reports, and supporting daily operations is required. The
employee must present Certification in QuickBooks Bookkeeping. The
employee should have a proactive, organized, and committed profile, with
excellent communication skills and the ability to manage multiple tasks
with empathy and cultural sensitivity in multicultural environments.
Familiarity with allocating bilingual teams for small and medium-sized
businesses is important, as well as the ability to maintain clear
communication with international clients, from recruitment through
employee follow-up and resolution of administrative issues. In addition
to fluency in English and Portuguese, a good understanding of European
Portuguese and Spanish is highly desirable. The employee will support
the recruitment process by screening candidates, validating information,
scheduling interviews, and coordinating onboarding activities, including
orientation sessions, safety videos, and on-site tours. They will also
assist with post-hire processes, such as monitoring the start of
activities, processing weekly payroll, and sending invoices. In
addition, the employee will contribute to People Management by
supporting staff allocation, communicating with supervisors, managers,
and HR, and resolving operational issues. They will also assist the
Finance and Accounting department with financial management, reporting,
and controlling documents and payments. Strong organizational skills and
agility are essential, as the employee will be responsible for tracking
and updating job openings on a biweekly basis and supporting the overall
hiring process.

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