Administrative Assistant

Aston Carter • Delavan, WI • 4h ago

Job Title: Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to manage and direct phone calls, emails, and customer inquiries with professionalism. This role involves scheduling service appointments, dispatching plumbing technicians, maintaining organized records, assisting with billing, invoicing, and basic bookkeeping tasks, as well as ordering and tracking inventory. Additionally, the assistant will coordinate with vendors and subcontractors, support management with administrative tasks and reporting, and ensure compliance with company policies and local regulations while maintaining a clean and organized office environment.

Responsibilities

Manage and direct phone calls, emails, and customer inquiries professionally.

Schedule service appointments and dispatch plumbing technicians.

Maintain organized records of work orders, invoices, and customer accounts.

Assist with billing, invoicing, and basic bookkeeping tasks.

Order and track inventory of plumbing supplies and office materials.

Coordinate with vendors and subcontractors as needed.

Support management with administrative tasks and reporting.

Ensure compliance with company policies and local regulations.

Maintain a clean and organized office environment.

Essential Skills

Proficiency in Microsoft Office.

Strong customer service skills.

Ability to @type and talk on the phone simultaneously.

Experience in managing calendars and data entry.

Skills in administrative support and clerical duties.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Delavan,WI.

Application Deadline

This position is anticipated to close on Sep 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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