ADMINISTRATIVE ANALYST I-IV
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ADMINISTRATIVE ANALYST I-IV
Salary
$41.02 - $55.80 Hourly
Location
City of Long Beach, CA
Job Type
Classified - Full-time, Provisional
Job Number
FM25-082
Department
Financial Management - (UC)
Division
FM-ACCTG-PAYROLL
Opening Date
09/08/2025
Closing Date
9/23/2025 5:00 PM Pacific
Description
Benefits
Questions
DESCRIPTION
PROVISIONAL APPOINTMENT
This is a provisional appointment opportunity. Provisional appointments are temporary and valid until a priority or eligible list becomes available for the classification. Provisional appointments are valid for 150 days unless extended and approved by Human Resources Department. If you want to be considered for this position permanently, you must go through the Human Resources examination process. If you are not selected to fill the position on a permanent basis, your provisional appointment will be terminated. For City Employees: if you hold permanent status in another classification, you will be reinstated back to the position you held before the provisional appointment.
The Department of Financial Management oversees the City's financial and fleet services operations and serves as a financial adviser to the City Manager and City Council. The Department is organized into the following bureaus: Administration, Accounting, Budget Management, Business Services, Commercial Services, Fleet Services and City Treasury. The Department's mission is to help the City Manager, Mayor and City Council keep the City financially strong, and to provide high quality fleet operations.
The Accounting Bureau in the Department of Financial Management has one opening for an Administrative Analyst III (Provisional). The Accounting Bureau effectively controls, reviews and administers the City's accounting system and financial functions in accordance with professional standards. The City's general accounts payable and payroll functions are part of the Accounting Bureau. It provides other departments with general, grant and capital project accounting services, in addition to assisting with City financings, annual budget and special projects at the direction of the Director of Financial Management.
EXAMPLES OF DUTIES
Analyzes and interprets policies, procedures, rules and regulations relating to City payroll to ensure the accuracy of employee pay and benefits.
Participates in complex payroll support functions including calculation, review and verification of labor contract adjustments, retroactive payments, and tax corrections.
Serves as a backup to the bi-weekly payroll process.
Participates in configuration, testing, and implementation of new payroll related systems and applications.
Performs payroll system testing after upgrades and/or updates. Works with in-house technical staff and outside consultants to support the system and resolve complex issues.
Develops, prepares, and maintains documentation on payroll and system policies and procedures.
Evaluates and develops recommendations and implements approved changes in the processing of payroll to ensure efficient and effective operations.
Assists the Payroll Officer with conducting research, analysis and implementation of legislative changes pertaining to retirement, health benefits, and the tax code.
REQUIREMENTS TO FILE
Applicants must meet the following requirements:
Bachelor's degree from an accredited college or university(proof required)*
Two years of full-time paid professional experience in a payroll operation
A Master's degree in business or public administration, or a closely related field, from an accredited college or university may be substituted for up to one year of the required professional experience(proof required)*
Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis
*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristics on the form. Degrees must indicate the field of study and transcripts must indicate a field of study and degree conferred date. Candidates who possess degrees from colleges or universities outside the United States must attach proof of educational equivalence at the time of filing.
Knowledge, Skills and Abilities:
Internal Revenue Service (IRS) income tax laws, State labor laws, and Social Security program regulations
Ability to interpret labor agreements and their impact to payroll processing and reporting
Knowledge of City personnel rules, policies and procedures
Ability to use critical judgement in the evaluation of data and development of reports and other materials
Ability to work with co-workers through effective interpersonal, written, and oral communication skills
SELECTION PROCEDURE
This recruitment will close at 5:00 PM Pacific Time on September 23, 2025. To be considered, applicants must submit an online application, including a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures.
Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.
The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act/
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Administration Bureau at (562) 570-6314.
Employee Benefits
The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:
· Medical and Dental Insurance
· Life Insurance
· Retirement Plan (P.E.R.S.)
· Paid Vacation, Personal Holidays and Sick Leave
· Deferred Compensation
· Credit Union Membership
· Free Bus Transportation (Long Beach Transit)
· Flexible Spending Accounts
· Free Employee Parking
· Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
01
INSTRUCTIONS: The purpose of these supplemental questions is to derive more specific information about your qualifications for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Be specific and detailed in your responses. Resumes should be attached but may not be substituted in lieu of the required application forms (i.e., responses should NOT state "see resume"). Please be advised that failure to answer required questions will result in an incomplete application. The application, supplemental questionnaire, and attachments must be completed and received by the filing deadline. Proof of any required documents must be uploaded to the online application. Please be advised that failure to provide the required documents will result in an incomplete application. Do you understand the instructions for completing and submitting the application and supplemental questionnaire for this job?
Yes
No
02
PROVISIONAL APPOINTMENT NOTICE: This is a provisional opportunity. All provisional appointments are temporary and valid until a priority or eligible list becomes available for the classification. Provisional appointments are valid for 150 days unless extended and approved by the Human Resources Department. If you want to be considered for this position permanently, you must go through the Human Resources examination process. If you are not selected to fill the position on a permanent basis, your provisional appointment will be terminated. For City Employees: if you hold permanent status in another classification, you will be reinstated back to the position you held before the provisional appointment. Do you understand that this recruitment is for a provisional appointment?
Yes
No
03
REQUIREMENTS TO FILE: Please confirm you meet the requirement below. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalency. - Bachelor's degree AND two years of full-time paid professional experience in a payroll operation. - A Master's degree in one of the preceding field may be substituted for one-year of the required experience. - Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education a year-for-year basis.
Yes
No
04
Please describe the experience that has prepared you for the duties of this position.
05
Please describe your experience with implementing new payroll systems or related applications.
06
ACKNOWLEDGEMENTS: By answering yes, I understand that proof of required documents must be submitted as attachments at the time of filing. I also understand that failure to submit all required documents at the time of filing will result in my application being considered incomplete. Proofs for this position may include: college transcripts/degrees and/or DD-214 Member 4 Form, if claiming veteran's preference. Please note that candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalency at the time of filing. For information on evaluation services: Education Evaluation Services
Yes
No
07
I understand that the City of Long Beach utilizes electronic mail (email) and/or text messages to notify applicants of important information related to job applications submitted online through Governmentjobs.com. As an applicant, if I do not wish to receive emails from the City of Long Beach and decide to unsubscribe from email notifications and/or text messages, I may miss important information (i.e. employment opportunities) regarding the status of any job applications that I submit online. Do you understand the statement above?
Yes
No
08
By answering "Yes" and submitting this application, I certify the following that: 1) I have personally completed the information provided and that it is accurate and complete to the best of my knowledge; and 2) I understand that any falsification may cancel any terms, conditions, or privileges of employment. I understand and acknowledge the aforementioned statement.
Yes
No
Required Question
Employer
City of Long Beach
Department
Financial Management - (UC)
Address
411 W. Ocean Blvd., 6th Fl
Long Beach, California, 90802
Phone
(562) 570-6237
Website
https://www.governmentjobs.com/careers/longbeach
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