Job Class: Office and Administrative Specialist, Senior
Agency: Direct Care and Treatment
Job ID : 88773
Location : Moose Lake
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 09/09/2025
Closing Date : 09/15/2025
Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT Moose Lake AFSCME
Division/Unit : MSOP Security Svcs / MSOP ML Security Admin
Work Shift/Work Hours : Day Shift 7:00 a.m. - 3:30 p.m.
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : MSOP ML Security Admin
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Minnesota Sex Offender Program (MSOP) is a residential, sex offense specific treatment program in a modified therapeutic community and secure setting that provides services to over 700 individuals who have been civilly committed for sexual offending. MSOP is a national leader in the industry and is committed to providing services on the leading edge of the comprehensive evaluation, treatment, and management of clients. MSOP has facilities in Moose Lake and St. Peter, MN. MSOP Moose Lake site serves clients in the earlier stages of treatment in a secure setting.
This position plays an important role managing workflows within the Security Administration Division of the Minnesota Sex Offender Program. The Office & Administrative Specialist, Senior is a conduit between all departments, bridging communication between staff, clients, and individuals visiting our facilities. The ability to interact professionally and communicate effectively in a variety of situations is essential as the Office & Administrative Specialist, Senior will interact with many people each day, often as the first point of contact from within the Security Administration Division.
Primary Responsibilities Include:
Facilitating, coordinating and attending meetings as a conduit for information flow between the Facility Security Director, Security Team and other departments.
Creating, obtaining, maintaining and distributing facility security records and documents such as background checks, policies, procedures through the use of SharePoint and other databases.
Scheduling and coordinating visitors who have requested to enter the secure perimeter within the campus.
Assisting the Facility Security Director in the tracking and analysis of department budgets including tracking data for various requests, monitoring expenditures and coordinating accounts payable functions.
Completing special projects and assisting the Facility Security Director/Facility Assistant Director with hiring process tasks including contacting applicants, coordinating interviews, maintaining documentation.
Minimum Qualifications
Accounting/Budgeting/Expense skills sufficient to assist in budget tracking and analysis.
Customer Service skills sufficient to provide courteous, prompt, and effective services in person, on the phone or via email.
Data entry performance skills sufficient to create database records, update entries, create and apply advanced functions to spreadsheets, and supply/retrieve information in databases including SharePoint.
Database, documents and record management skills sufficient to create and maintain databases including SharePoint sites and workflows.
Desktop Publishing skills sufficient to create, maintain and generate reports and work on special projects in a variety of software programs.
Math skills sufficient to add, subtract, divide and calculate averages.
Spreadsheets skills sufficient to develop and modify spreadsheets, and sort and extract data.
Typing/Keyboarding skills sufficient to compose and modify a variety of reports, letters, forms, and data summaries.
Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, reports, graphs, charts and forms.
Preferred Qualifications
Working knowledge of various computer software programs such as the Microsoft Office Suite.
SharePoint expertise including designing and maintaining SharePoint sites.
Reviewing and maintaining policy and procedure documentation.
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
