Office Administrator

Aston Carter • Pearsall, TX • 3d ago

Job Title: Office Administrator Job Description

As an Office Administrator, you will perform essential administrative functions across various areas such as Contract Administration, Procurement, Payables, Inventory, Budgeting, and Forecasting. This role offers an opportunity to grow and discover your passion alongside supportive coworkers and mentors. You will contribute to making clean energy a reality while collaborating with a dedicated team.

Responsibilities

Perform tasks related to office administration, including mail coordination, scheduling meetings, event coordination, catering, and ordering materials.

Evaluate department needs and review vendor costs, discounts, and contracts.

Review demand patterns, weeks of supply, safety stock, and inventory turnover to establish optimum holding costs.

Respond to standard requests from internal and external customers in a timely and efficient manner.

Compile reports, analyses, and drawings from data provided by various sources.

Monitor cost responsibility reports and work to correct discrepancies.

Coordinate building maintenance, including landscaping, snow removal, and collaborate closely with building ownership.

Handle fleet coordination, including vehicle orders, dealership communication, and repairs.

Handle PSM and WIMS data retention programs.

Make recommendations to improve work processes across the Operating Area.

Manage United Way campaign and other charitable efforts for the local area.

Help coordinate and attend community functions.

Participate in budgeting and forecasting, including processing invoices, tracking purchasing orders, reviewing budget and monthly costs with leadership, and partnering with relevant personnel to create annual budgets.

Essential Skills

High school diploma or GED.

Minimum of one year experience in general office clerical/administrative support.

Strong proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).

Professional demeanor and strong interpersonal skills.

Quick learner with the ability to work in a fast-paced team environment.

Strong team player who can build collaborative and positive partnerships.

Additional Skills & Qualifications

Experience in fleet management, expense report submissions, procurement, budgeting, and forecasting.

Proficient knowledge of Microsoft Office applications and PC skills.

Ability to handle filing and administrative assistance tasks.

Work Environment

The work environment involves a schedule of Monday through Friday, 8:00 AM to 4:30 PM or 8:30 AM to 5:00 PM, with travel to San Antonio one day per week. The role requires working in a dynamic setting where teamwork and collaboration are highly valued.

Job Type & Location

This is a Contract position based out of Pearsall, Texas.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pearsall,TX.

Application Deadline

This position is anticipated to close on Sep 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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