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Accounting Assistant

System One • Piscataway, NJ • 1d ago

Job Title: Accounting Assistant

Location: Piscataway, New Jersey

Type: Contract

Compensation: $29 hourly

Contractor Work Model: Onsite

Hours: 8:00AM - 5:00PM

Summary:

Primary functions include Accounts Receivable functions, Accounts Payable Inventory processing, as well as certain month end processes. Special projects on an as needed basis

Essential Duties and Responsibilities:

ACCOUNTS PAYABLE

As it relates to Accounts Payable, process all Inventory related transactions. This is currently a $50.M spend.

This requires an audit of incoming invoices for price accuracy, terms, freight charges, special charges for compliance with our Purchase Order.

This would include the matching of documents including purchase order, vendor invoice and shipping documents for compliance.

Work with the Purchasing Department and Logistics Team on any discrepancies or issues related to pricing, freight terms, quantities and special charge questions.

Be familiar with Proper General Ledger account coding for transactions.

The input of Accounts Payable transactions into the accounting system on a timely and accurate basis

Check all data entry for accuracy before updating batch processing.

Proper filing of all processed invoices into vendor files.

Matching Checks to documents, processing and mailing.

These procedures should be learned for all transactions, including inventory related, services, supplies, contracts etc. to support back-up of the non-inventory process functions.

Work in the vendor master files to update vendor information including address etc.

Process yearly 1099's program includes software knowledge.

ACCOUNTS RECEIVABLE

Process AR cash receipts into the accounting system. This would include the detailed posting of checks, wire transfers and miscellaneous cash receipts into the AR system on a timely and accurate process, updating the customer's individual account. Includes access to banking software daily.

Support in the credit and collection process. This would include the calling, emailing, and faxing of customers with past due accounts. Also, the follow-up of any correspondence or communication.

Attend regular meetings to assess AR risk and report to the Controller, Customer Service Manager and Sales Department.

EXPENSE REPORTING

Coordinate the expense report processing system. This would include the monthly distribution of all AMX statements by email.

Monitoring the return of the statements.

Auditing the statements for all backup documentation. Also, aid in the processing of expense reports including account coding and preparing the monthly cost allocation by transaction. This includes the GL coding of about 500 transactions.

MONTH END CLOSING

Assist in the month end accounting close. This would include accruals, updated analysis, cut-offs etc. Specific responsibilities include Merchandise Purchase accrual, In-transit inventory analysis, Bank reconciliation, preparation of all Prepaid account schedules and input of transactions (debit and credit summaries) into the Oracle GL account template package.

SPECIAL PROJECTS

Support all departments in the area specific to the special projects. This would include all areas of accounting and will be coordinated by the Controller and the Accounting Manager.

Commitment to the company and SQF Quality Standards and continuous improvement of the quality management systems

Qualifications:

A strong knowledge of Microsoft Office Products

Strong communication skills

Strong Math Skills

5-7 years work experience required

College degree preferred

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

M1

Ref: #562-Joule Staffing - Edison

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

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