Administrative Assistant

Aston Carter • Hartford, CT • 7h ago

For immediate consideration, please email your resume to (nicampana@actalentservices.com) along with your interview availability!

?? Now Hiring: Bilingual Administrative Assistant (Spanish/English) - Hartford, CT

Are you fluent in Spanish and passionate about helping others? We're seeking a Bilingual Administrative Assistant to join our team in Hartford! This role is essential in supporting our programs and clients within a fast-paced, mission-driven organization.

Position Overview

The Administrative Assistant provides critical administrative and customer service support, ensuring smooth operations and timely communication across departments. This role requires fluency in both Spanish and English to effectively serve our diverse client base.

Key Responsibilities

Greet clients and visitors professionally; assist with directions and notify staff of arrivals.

Answer program-related calls and provide appointment reminders.

Process referrals, schedule appointments, and arrange translation services.

Manage client intake and admissions, including paperwork and personal information verification.

Schedule assessments and appointments; oversee client check-in/check-out.

Respond to inquiries and provide information about agency programs and services.

Distribute agency communications and monitor reception area for cleanliness and safety.

Coordinate with service providers and the Records department.

Perform monthly data entry for program evaluation and quality assurance.

Prepare assessment packets and order program supplies.

Offer administrative support across departments and locations.

Handle special projects and other assigned tasks.

Required Qualifications

Fluency in Spanish and English (Required)

2-3 years of customer service experience.

Strong verbal and telephone communication skills.

Proficiency in Microsoft Outlook, Word, and Excel.

Excellent organizational skills and attention to detail.

Ability to multitask and manage a high volume of work.

Accurate typing and professional written communication.

General office skills including filing, organizing, and scheduling.

Pay and Benefits

The pay range for this position is $17.00 - $17.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hartford,CT.

Application Deadline

This position is anticipated to close on Sep 12, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Go to Apply

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