Administrative Assistant

St. John's Episcopal Church • Mount Pleasant, MI • 1d ago

Essential Functions: The three areas of essential function detailed below comprise the work of the parish Administrative Assistant, with the addition of other duties as assigned by the Rector. Applicant should have computer skills including Microsoft Office, have basic knowledge of a desktop publishing program (MS Publisher, Canva, etc.). Facebook and website publishing would be a plus.

In addition to these three key responsibilities, the individual in this role is expected to maintain strict confidentiality.

COMMUNICATIONS

Print Communications

Prepare and publish worship bulletins, weekly and on an as-needed basis.

Oversee publication of parish monthly newsletter, using submitted material.

Prepare, print and order parish print advertising and public relations material.

Produce and mail parish letters on an as-needed basis.

Prepare and publish Parish Annual Report (collated from submissions by the Rector, key parishioners and staff members).

E-Communications

Check and respond to, or forward email in a timely manner.

Work with Communications Team to assure timely posts on parish Facebook, website, and/or other media.

Remain current with e-communication developments and attend diocesan communications meetings when possible.

Other Communications

Field and respond to phone calls and voice mail in a timely manner.

Keep outdoor signage current in collaboration with Communication Lead.

Ensure that all voice messages are logged and responded to.

Communicate with the Rector, other parish members, and members of the diocese and general public in a manner that reflects the values of St. John's.

FACILITIES MANAGEMENT

Manage parish scheduling including bookings and schedules for regular and special worship services, ministries, meetings, and special events.

Manage facility rentals including managing timely payment of fees, communication with rental groups, and general troubleshooting.

Assist with contractors and other workers for maintenance and other buildings and grounds projects as needed, in collaboration with the rector and designated lay leaders.

PARISH SUPPORT

Schedule weekly volunteers for church services.

Keep email and computer files well-organized.

Establish and maintain digital archive of parish photos.

Manage parish databases including parish directory, and other parish records.

Manage purchases for parish office and other parish supplies as needed.

Respond to needs of parishioners and members of the public communicated in person or by telephone, email, or letter, by making referrals and/or requesting the assistance of the rector or other ministers of the parish

Maintain a welcoming environment by keeping parish office neat, as a space of hospitality and welcome.

Establish and maintain an orderly filing system for all parish documents, contracts, leases, agreements, receipts, and similar documents.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES

The Parish Administrative Assistant will have:

A high school diploma or GED, an associate's or bachelor's degree is a plus.

Ability to communicate effectively both verbally and in writing.

General computer proficiency.

Proven proficiency in Microsoft Word, Excel, and PowerPoint, as well as Canva, with a willingness and ability to learn new computer programs.

A strong ability to work independently, manage multiple projects, and pay attention to details.

An efficient work ethic and inquisitive mind.

Skills in collaboration, working with multiple @types of personalities with differing learning and personal styl

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