Job Description
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
Total Talent Management (TTM), a unit of UW Human Resources, is seeking a Recruiting Operations Manager to join their dynamic Campus Recruiting team.
About this Opportunity
The Recruiting Operations Manager is responsible for managing Total Talent Management - Recruiting's day-to-day operations, assisting with continuous process improvement, and supervising a team of Human Resource Consultant Assistant 2's and student assistants with supervision and support from the Director of Campus Recruitment.
The Operations Manager will respond to or triage questions and issues that escalate from the recruiting team and HR partners, propose opportunities for process and program improvement, and lead change efforts. These responsibilities require a high level of customer service excellence, the ability to understand complex and often sensitive information, and strong relationships with colleagues across the enterprise. They also require expertise in HR policy and the ability to partner effectively with cross-functional teams to resolve complex issues and manage change. They will use data to propose and implement process improvements and to monitor and adjust team workloads.
Key Responsibilities
Serve as primary point of contact for routine recruiting operations and hiring process issues and escalate concerns as needed.
Develop and maintain process documentation to ensure consistency, compliance, and efficiency. Develop new workflows to support emergency initiatives and compliance requirements.
Create, maintain and monitor project plans and project schedules. Organize and facilitate stakeholder and project team meetings. Document and follow up on important actions and decisions. Prepare meeting agenda, notes and other necessary presentation
Supervise HR Consultant Assistant 2 and student assistant positions.
With director, develop data-driven approaches within recruiting. Produce reports and utilize existing UWHR and institutional data to inform decision-making and utilize key performance measures to track improvement on improvement on recruitment, TTM and UWHR priorities.
In partnership with the director for campus recruiting, manage team selection and hiring processes and coordinate on-boarding for new team members.
Participate as TTM-Recruitment representative on assigned UWHR University work groups and implementation teams.
Manage staff visa processes.
Model and support growth in UWHR's Professional Competency areas (see below).
MINIMUM REQUIREMENTS
Bachelor's degree in a field that emphasizes evidence-based approaches to decision-making and process-improvement such as human resources, business, education, public policy, or social work.
Two or more years of experience working in human resources and work experience that includes experience leading projects and/or teams.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Experience implementing policies and practices to support equitable and inclusive hiring or HR services.
Proficiency with Microsoft Office functions and demonstrated ability to learn new technologies.
Proficiency with project management and analyzing data to prioritize work and inform decision-making.
Experience identifying and addressing opportunities to improve administrative or customer service processes.
Demonstrated commitment to growth in UWHR core competency areas, which are:Effective communication: the ability to clearly and productively convey accurate information in a timely manner, through messaging and interactions, both verbally and in writing.Inclusive collaboration: the ability and willingness to contribute to work product of a group or team and include diverse and alternative contributions of others.Solution orientation: a focus on resolutions that meet the business needs of stakeholders, clients and peers within the HR organization.Growth mindset: the willingness and ability to continuously improve, develop additional skills and adapt to new tools and platforms required for successful work.Informed decision-making: improving future work with information acquired through formal feedback, client input and process improvement within the HR organization.Proactive accountability: assuming an appropriate level of ownership over one's scope of responsibilities, duties, or subject matter area.
WORKING ENVIRONMENT
Hybrid, in an open office space, at least two days per week.
WORKING CONDITIONS
The Recruiting Operations Manager must be willing to participate in a background investigation to help administer the University's Select Agent and Radiation Safety programs.
Campus Recruiting is a fast-paced central administrative unit. Peak work periods and emergent operational needs can require more than a 40-hour work week.
Compensation, Benefits and Position Details
Pay Range Minimum:
$72,000.00 annual
Pay Range Maximum:
$87,000.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
About the UW
Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
