JOB REQUISITION
Fleet Operations Manager
LOCATION
SAN RAMON
ADDITIONAL LOCATION(S)
JOB DESCRIPTION
You Belong Here
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.
At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success . Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.
Where We Need You
We are looking for a Fleet Operations Manager to join our team, supporting our Executive Car Purchase Program. Protiviti works in a hybrid environment and this role requires that you work in-person in our office several times per week.?
What You Can Expect
As a Fleet Manager, you are responsible for the day-to-day administration and strategic oversight of Protiviti's Executive Car Purchase Program. You will ensure the seamless management of company-owned vehicles used by senior leadership, balancing operational efficiency, cost oversight, and white-glove service standards. The ideal candidate brings a strong customer service orientation, operational rigor, and high discretion in support of our executive leaders.
What You Will Be Doing
Program Management
Administer and manage all aspects of the Executive Car Program, including onboarding and offboarding of program participants and vehicles.
Ensure all vehicles comply with registration, insurance and safety standards.
Analyze program reporting and financials, identifying opportunities for cost savings and process improvements.
Monitor fleet management vendor performance to ensure adherence to service-level expectations.
Recommend vehicle upgrades or replacements based on executive preferences, performance, or lifecycle status.
Maintain and update all policies, procedures, and documentation related to the program.
Stay informed on legal, regulatory, and tax implications related to vehicle ownership and executive benefits.
Relationship Management
Serve as the primary liaison between Protiviti and the external fleet management company.
Develop and maintain trusted relationships with program participants, including members of Protiviti's Executive Team.
Communicate program elements, policies, and guidelines with clarity, diplomacy, and professionalism.
Manage complex or sensitive situations, including personal contribution requirements, program exits, and vehicle transitions.
Cross-Functional Relationships
Build strong partnerships with internal stakeholders in Human Resources, Payroll, Procurement, Finance, and Operations.
Collaborate cross-functionally on solving challenges such as imputed income calculations, program compliance, or collection of personal contributions.
Finance and Reporting Activities
Analyze and finalize reporting for purchase/sale transactions and imputed income.
Manage timely and accurate invoice processing.
Oversee ongoing reporting of care allowances and executive benefit data.
Coordinate with Finance to ensure proper accounting of vehicle-related expenses and assets.
Monitor accident management and cost recovery processes in partnership with relevant parties.
What Will Help You Be Successful
You have impeccable attention to detail and analytical skills.
You communicate clearly and discreetly on sensitive matters with senior leadership.
You have a strong customer service mindset and commitment to professional integrity.
You have the ability to work independently and across functions, with a strong ownership mentality.
Your Educational and Professional Qualifications
Bachelor's degree in finance, accounting, business administration, or related field.
5-10+ years of experience in finance, procurement, benefits, or executive support.
Experience managing a vehicle fleet or high-touch executive program preferred.
Experience working with executive-level personnel preferred.
Our Hybrid Workplace
Protiviti operates in a hybrid work environment, meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and clients while offering a flexible environment. The expected ratio of remote to in-person work will vary by team and other business factors. Local and/or out-of-state travel is required based on our project and internal client commitments.
LI-Hybrid
Protiviti is not registered to hire or employ personnel in the following states - West Virginia, Alaska
Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.
$103,000.00 - $165,000.00
Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.
10%
The total cash range is estimated from the sum of the base salary range plus the bonus target opportunity. Below is the estimated total cash range for this job.
$113,300.00 - $181,500.00
Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year. Learn more about the variety of rewards we offer at Protiviti at https://www.protiviti.com/sites/default/files/2025-01/2025\u.s.\benefit_highlights.pdf .
Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.
Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran
As part of Protiviti's employment process, any offer of employment is contingent upon successful completion of a background check.
Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.
In your email please include the following:
The specific accommodation requested to complete the employment application.
The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Protiviti is not registered to hire or employ personnel in the following states - West Virginia, Alaska.
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.
JOB LOCATION
CA SAN RAMON CORP
Protiviti (www.protiviti.com (https://www.protiviti.com/us-en) ) is a global consulting firm that delivers deep expertise, objective insights, a tailored approach and unparalleled collaboration to help leaders confidently face the future. Protiviti and our independent and locally owned Member Firms provide clients with consulting and managed solutions in finance, technology, operations, data, analytics, digital, legal, HR, governance, risk and internal audit through our network of more than 85 offices in over 25 countries.
Named to the 2025 Fortune 100 Best Companies to Work For® (https://www.greatplacetowork.com/certified-company/1271638) list, Protiviti has served more than 80 percent of Fortune 100 and nearly 80 percent of Fortune 500 companies. Protiviti is a wholly owned subsidiary of Robert Half (NYSE: RHI (https://www.roberthalf.com/us/en) ). Founded in 1948, Robert Half is a member of the S&P 500 index.
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