Summary Distribution Facilities Specialist provides administrative and operational support for receiving, storing, handling, issuing supplies, materials, and equipment. Expedites movement of supplies and materials in production facilities. Perform full range of warehouse functions as principal receiver. Works with high degree of independence in determining sequences of loading/unloading, developing space utilization plans, and implementing movement of materials from dock to storage in automated areas. Responsibilities Assists the Supervisory Inventory Management Specialist (Logistics Manager) in a variety of projects that may occur routinely or non routinely. Coordinates with Inventory Management Specialists, Purchasing Agents, or Supply Technicians to resolve all item discrepancies such as overages, shortages, short dating, damaged goods, shipping errors, etc. Processes receiving reports promptly after receipt to ensure payment to vendor in a timely manner. Monitors established supply systems and programs. Provides supply information, reports, and services. Replenishes to appropriate stock levels utilizing the Generic Inventory Package (GIP). Unloads incoming shipments, verifies receipts, matches shipping documents, and receipts. Develops space plans and coordinates schedules of deliveries. Has a working knowledge of the physical distribution functions of a warehouse such as material receiving, storage, issuing, and preservation. Establishes procedures to prevent damage to product or hazard to employees. Performs routine audits to validate receipts of items are accurate and accounted for. Serves as a member of a team of receivers involved in special projects. Work Schedule: Monday-Friday, 6:00am - 3:30pm (8 hour shift between these times) Compressed/Flexible: Not available Telework: Not authorized Virtual: This is not a virtual position. Position Description/PD#: Distribution Facilities Specialist/PD76400A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Permanent Change of Station (PCS): Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary/trial period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/09/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Preferred Experience Forklift certified, leadership abilities and warehousing and inventory experience. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Perform analytical assignments involving specific issues associated with supply operations. Compile, analyze and summarize information relating to supply requirements. Utilize software applications as they pertain to automated procurement programs and inventory managements systems. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education at the graduate level education (in excess of the first year, or 18 semester hours) and specialized experience to meet total experience requirements.. You will be rated on the following Competencies for this position: Teamwork - Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals. Administration and Management - Knowledge of planning, coordination, and execution of business functions resource allocation, and production. Planning and Evaluating - Determines objectives and strategies; coordinates with other parts of the organization to accomplish goals; monitors and evaluates the progress and outcomes of operation plans; anticipates potential treats or opportunities. Production and Processing - Knowledge of inputs, outputs, raw materials, waste, quality control, costs, maintaining inventory, and techniques for maximizing the manufacture and distribution of goods. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Position requires working in tiring and uncomfortable positions and standing for long periods of time, stooping, bending and lifting heavy supplies and equipment weighing up to 60 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
