Senior Administrative Assistant

Dartmouth Health • Lebanon, NH • 15h ago

Overview

We are seeking a highly organized, resourceful, and proactive Senior Administrative Assistant to provide comprehensive support to the Chair of Medicine, Medical Services Director and Business Manager. The ideal candidate will have excellent judgment, attention to detail, and outstanding communication skills, and will thrive in a fast-paced academic, clinical, and research environments.

The role includes coordinating multiple administrative functions, supporting departmental operations and faculty, overseeing complex scheduling, budget tracking, communications, and special projects. This position is critical to the success of high-impact initiatives that support scientific advancement, medical education and the clinical care of medicine patients.

ResponsibilitiesAdministrative Support

Manage complex calendars and high-level meeting schedules, including coordination with institutional committees, leadership, and external partners.

Serve as the primary liaison between department leadership, faculty, staff, and external stakeholders.

Draft and edit correspondence, presentations, reports, and formal communications using standardized templates and institutional formats.

Prepare, distribute, and archive meeting notices, agendas, and minutes; follow up on key action items.

Screen and prioritize incoming inquiries, correspondence, and projects; maintain systems for tracking and routing to appropriate parties.

Compose routine correspondence and complete special reports or studies with a high level of independence.Departmental Operations

Oversee general office operations, including file management (both digital and paper-based), document control, and workflow processes.

Develop and maintain consistent administrative procedures (filing, scheduling, routing, communications).

Work closely with leadership to plan and coordinate special meetings, events, and conferences.

Direct incoming inquiries to the appropriate individuals; provide excellent customer service and information-sharing.Budget & Personnel

Assist with budget preparation, tracking, reconciliation, and reporting.

Monitor expenditures and coordinate departmental purchasing and vendor payments.

Facilitates the request for offer process for all new faculty employment agreements; partners with recruiting, departmental leadership and administrative partners.Technology & Systems

Facilitate effective use of data and telecommunications technology to support time management and office efficiency.

Maintain and update content for departmental websites and marketing materials in coordination with institutional communications teams.

Continuously explore and implement opportunities to improve workflows, systems, and communication practices within the department.

Utilize institutional software and tools for scheduling, budgeting, document storage, and records.Team Collaboration

Provide mentorship and training to junior administrative staff; contribute to a collaborative and supportive work environment.

Participate in cross-coverage duties, including phone and front office support, during absences or peak times.

Lead or contribute significantly to departmental initiatives and special projects aimed at continuous improvement.Other Duties

Perform other administrative or operational tasks as assigned to support the department’s goals and institutional mission.

Qualifications

Associate's degree in Secretarial Science or a related field with two (2) years of experience (1 year of which is supporting a managerial role), or the equivalent combination of education and experience required.

Word processing, Microsoft Office, and PC skills required.

Ability to work independently, assess priorities and organize workload.

Excellent communication skills required.

Required Licensure/Certifications

None

Area of Interest:Secretarial/Clerical/Administrative

Pay Range:$22.27/Hr. - $34.51/Hr.

FTE/Hours per pay period:1.00 - 1.00 - 40 hrs/week

Shift:Day

Job ID:33730

Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more:Benefits | DHMC and Clinics Careers

Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.

Similar Jobs

Operations Management Trainee

Ryder System • White River Junction, VT • 6d ago

Management & Administrative

Job Seekers can review the Job Applicant Privacy Policy by clicking here ( http://ryder.com/job-applicant-privacy-policy ) . Job Description : IGNITE the leader within you At Ryder , our most important competitive advant...

6d ago

Go to Apply

Customer Service Representative

U-Haul • Lebanon, NH • 2w ago

Management & Administrative

Location: 87 Hanover St, Lebanon, New Hampshire 03766 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated people for the position of Customer Service R...

2w ago

Go to Apply

Admissions Operations Manager

Dartmouth College • Hanover, NH • 2w ago

Management & Administrative

Admissions Operations Manager Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based p...

2w ago

Go to Apply

Administrative Assistant IV

Dartmouth College • Hanover, NH • 2w ago

Management & Administrative

Administrative Assistant IV Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based pro...

2w ago

Go to Apply

Administrative Assistant III

Dartmouth College • Hanover, NH • 3w ago

Management & Administrative

Administrative Assistant III Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based pr...

3w ago

Go to Apply

Inventory Management Specialist

Veterans Affairs, Veterans Health Administration • White River Junction, VT • 4w ago

Management & Administrative

Summary This position serves as a Property Manager in the Material Management Division of the Logistics Service in White River Junction VA Medical Center and supported catchment area, with responsibility for the inventor...

4w ago

Go to Apply

Supervisory Inventory Management Specialist (NX)

Veterans Affairs, Veterans Health Administration • White River Junction, VT • 4w ago

Management & Administrative

Summary The position serves as a Supervisory Inventory Management Specialist (NX) in Supply Chain Management (Logistics) Service within the White River Junction VA Health Care System located at White River Junction, Verm...

4w ago

Go to Apply

Lead Purchasing Agent

Veterans Affairs, Veterans Health Administration • White River Junction, VT • 4w ago

Management & Administrative

Summary The position serves as a Lead Purchasing Agent for the Logistics Service at the White River Junction, VT VA Healthcare System. Responsibilities This position serves as a Lead Purchasing Agent for the Logistics Se...

4w ago

Go to Apply

Physical Therapist - PT

BAYADA Home Health Care • Sunapee, NH • 1h ago

Hospital & Medical

BAYADA Home Health Care is currently seeking an experienced Physical Therapist, PT, for a full time opportunity performing home health visits for our office, located in Concord NH and surrounding areas. This office servi...

1h ago

Go to Apply

Staff Accountant

Robert Half • Lebanon, NH • 1d ago

Finance, Accounting & Banking

Description We are looking for a dedicated Staff Accountant to join our team in Lebanon, New Hampshire. This long-term contract position offers an excellent opportunity to apply your accounting expertise. Ideal candidate...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.