ADMINISTRATION MANAGER-Special Events
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ADMINISTRATION MANAGER-Special Events
Salary
$75,660.00 - $98,515.04 Annually
Location
500 McKinney St.
Job Type
Full Time
Job Number
37028
Department
Houston Public Library
Division
HPL - CENTRAL LIBRARY SERVICES
Opening Date
09/02/2025
Closing Date
9/8/2025 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED
DIVISION / SECTION: Neighborhood Libraries / Central
Workday & Hours: Monday - Friday - 9:00am - 6:00pm may include possible evenings, occasional weekends and late hours *subject to change**
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Houston Public Library is seeking a dynamic and customer service driven individual to serve as the Administration Manager of Special Events. The Special Events team coordinates private and corporate events in Houston Public Library's historic properties as well as major events for Houston Public Library.
Principal Responsibilities of the Administration Manager (Special Events) include:
Coordinate the logistics of HPL major events activities including developing and managing runs of show, coordinating logistics for guests, speakers, performers, and VIPs; managing and supervising special event support staff, schedule calendar, securing permits, building security, building engineers, HVAC, and facilities maintenance personnel and vendors; and coordinating as necessary with other HPL divisions and COH departments.
Coordinate the logistics of private and other non-HPL events activities, including managing and supervising special event support staff, schedule calendar, securing permits, building security, building engineers, HVAC, and facilities maintenance personnel and vendors.
With good judgment, ascertain event requests are appropriate to hold in the Houston Public Library facilities and the City of Houston facilities.
Prepare Rental Agreements, monitor and track rental payments, payment deposits, and record of all account activities.
Manage HPL event activities including Programming, Spaces, and HPL Plaza events
Seeks out new clients and sales opportunities, initiating action plan to advance and procure new business and rental opportunities.
Performs other related duties.
Applicants are encouraged to submit a Cover Letter and Resume when applying. For a location listing of our 37 Neighborhood Libraries and Central Library, please visit: https://houstonlibrary.org/all-locations
WORKING CONDITIONS:
The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS:
Requires a Bachelor's Degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.
EXPERIENCE REQUIREMENTS:
Six (6) years of pertinent, progressive professional experience in personnel, administration, accounting or a closely related field are required.
A Master's Degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two years of experience. Directly related professional experience may be substituted for the education requirement on a year-for-year basis.
PREFERENCES
Excellent Customer Service skills
Experience with event planning and coordination.
Abilities to manage projects and prioritize requests from a variety of people.
To better serve our diverse communities, fluency in a foreign language is highly preferred (Spanish, Chinese, Vietnamese, Arabic, French).
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION / SKILLS TESTS REQUIRED
The selection process will involve application review and/or Interview. The department may administer skills assessment test.
SAFETY IMPACT POSITION - YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
PAY GRADE - 26
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0473).
If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
11 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions
YES
NO
02
Are you a current Houston Public Library employee?
YES
NO
03
Please select your education and experience.
Masters degree in Library Science, Public Administration, Business Administration, or a closely related field and AT LEAST Four (4) years of pertinent, progressive professional experience in personnel, administration, accounting, or a closely related field.
Bachelor's degree in Public Administration, Business Administration, or a closely related field and AT LEAST Six (6) years of pertinent, progressive professional experience in personnel, administration, accounting, or a closely related field.,
Associate's degree in Public Administration, Business Administration, or a closely related field and AT LEAST Eight (8) years of pertinent, progressive professional experience in personnel, administration, accounting, or a closely related field.
High School Diploma or GED and AT LEAST Ten (10) years of pertinent, progressive professional experience in personnel, administration, accounting, or a closely related field.
None of the above.
04
How many years of supervisory/managerial experience do you possess?
Less than 1 year.
1 year to less than 3 years.
3 years-less than 5 years.
5 years or more.
05
This position involves the following (scheduling, supervision and evaluation of work as a manager or the equivalent over the assistant manager or first-line supervisors and has significant levels of input as it pertains to personnel actions, such as hiring, terminations, and pay changes. How many "direct" reports have you managed during your time as a supervisor/manager?
0 to 3 direct reports.
3 to 6 direct reports.
6 to 9 direct reports.
10 or more direct reports.
I have no experience with managing direct reports.
06
Which skills or experience do you possess? (Please check all that apply)
Event planning and coordination
Administrative functions including use of MS Office
Customer Service (written, phone and in person)
Strong organizational and time management skills
Ability to manage and execute projects with minimal supervision
Innovative problem solving (10 points) Facility and property management (10 points) Security management
None of the above
07
Please indicate languages, other than English, in which you are fluent (reading, writing, and/or speaking). Check all that apply:
Spanish
Chinese
Vietnamese
Arabic
French
Other Languages
I am not bilingual
08
Please describe your experience working with any/all of the categories above that show your readiness for the needs of the position. If you have no experience, please put N/A.
Required Question
