Accounts Payable Specialist

Robert Half • Hayward, CA • 1d ago

Description

We are looking for an experienced Accounts Payable Specialist to join our client in Hayward, California. This is a Contract-to-Permanent position offering an opportunity to contribute to the efficient management of payables and support compliance processes. The ideal candidate will possess strong organizational skills and a meticulous approach to ensure smooth operations in a dynamic environment.

Responsibilities:

Manage the complete accounts payable cycle, including vendor maintenance, 1099 reporting, and three-way match processing for purchase orders, receiving, and invoices.

Process vendor invoices, inventory transactions, employee expense reimbursements, and credit memos while ensuring accuracy and timeliness.

Handle vendor payments, reconcile statements, and oversee month-end activities such as accruals and accounts payable closing.

Ensure compliance with company policies, control procedures, and regulatory requirements related to vehicle smog compliance, insurance coverage, and driver licensing.

Code and process corporate credit card transactions accurately and efficiently.

Collaborate with other departments to resolve accounts payable issues and maintain strong vendor relationships.

Research and address reconciling items or discrepancies promptly, ensuring timely resolution.

Prepare detailed reports for management, including audit workpapers and other documentation as requested.

Identify opportunities for process improvements and recommend changes to enhance efficiency.

Assist in month-end and year-end procedures, including journal entries, balance sheet reconciliations, and accruals.

Requirements

Proven experience in accounts payable processes, including invoice coding and vendor management.

Proficiency with automated clearing house (ACH) payments and check runs.

Strong analytical and problem-solving skills to address discrepancies and reconciling items.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Excellent communication skills to collaborate effectively with internal teams and external vendors.

Detail-oriented mindset with a focus on accuracy and compliance.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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