Sr. Administrative Coordinator

Brown and Caldwell • Independence, OH • 1d ago

Description
We have an exciting opportunity for a full-time Office Coordinator to manage administrative functions. Located in our Cleveland office, this position will provide administrative support throughout offices in Ohio and the Midwest area. The ideal candidate is experienced in daily office operations and dedicated to supporting others and contributing meaningfully. Join our collaborative team that values learning, growth, and a supportive, healthy environment.
Detailed Description:
Office Management. Work closely with the Cleveland Local Leader to maintain office organization, efficiencies, and communication with staff. Responsibilities include: overall office logistics, facilities/asset management, scheduling, developing, and supporting meetings (local and national), and identifying activities to engage staff and support local efforts around employee network groups; lead and support office events such as virtual coffee chats, office lunches, all hands meetings, and other employee events throughout the year; serve as the point of contact with building management regarding communications with the office, building procedures, and any concerns related to the office or building; submit invoices to Accounts Payable for services provided to the office; management of the company vehicle; host and manage local resource library.
Administrative Support. Provide comprehensive administrative support and assistance to all staff members for various office functions and operations. Responsibilities include: welcoming clients, vendors, guests, and staff; answering office calls, overseeing office supplies and equipment maintenance; coordinating mail, courier services, and FedEx shipments; organizing cleaning and repair services; liaising with corporate administration and facilities management; arranging travel; preparing written communications such as office-wide emails, Microsoft Teams posts, and small group coordination efforts; perform assignments of a confidential nature for functional groups and managers; virtually support other nearby Brown and Caldwell (BC) offices as needed; understand, implement, and adhere to corporate policies related to finance, cost control, project delivery, safety, and quality assurance.
Correspondence/Client Deliverables: Coordinate and assist with formatting reports, letters, marketing materials, Scopes of Work and Design Specifications including text, tables, spreadsheets, graphics, and other diverse content. Proofread reports, records, and other data for accuracy. Assist leadership with the review and printing of reports.
Onboard New Hires: Work with supervisors and office personnel (local and regional) to develop onboarding plans and conduct new hire orientations.
Health & Safety: Lead and collaborate with local and national health and safety team on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, Personal Protective Equipment (PPE) orders, and other health and safety related items.
Marketing: Support with reviewing, printing, combining, and delivering client proposals. Provide logistical support as-needed for local conferences.
Required Skills and Experience:
High school diploma plus minimum five years' experience in a professional office setting.
Must be proactive, self-motivated, able to manage and prioritize multiple tasks, work both independently and in a team environment, and under deadline pressures.
Strong management, coordination, and organization skills are essential.
Ability to be resourceful in researching issues, solving problems, and offering creative solutions.
Empathy for others with the ability to develop and maintain client relationships both internal and external (in person and virtually).
Maintain confidentiality and ensure the protection of all sensitive information.
Knowledge of organizational operations and procedures is

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