Administrative Assistant II - Non-Exempt

Aston Carter • Simi Valley, CA • 10h ago

Job Title: Administrative Assistant II - Non-Exempt Job Description

This role provides comprehensive administrative and analytical support for quality-related projects and programs. The position involves coordinating with teams and stakeholders, ensuring compliance with internal and external standards, supporting audits and inspections, and preparing reports and data analyses. Proficiency in Microsoft tools, SharePoint, and change management systems is required, with preferred experience in Oracle Agile and project management.

Responsibilities

Coordinate projects and day-to-day activities.

Manage documentation and schedules.

Support cross-functional teams.

Understand quality systems and standards.

Participate in audits and inspections.

Ensure regulatory compliance processes are followed.

Identify outliers and trends in data.

Solve problems and make informed decisions.

Use data to support quality improvements.

Prepare reports and data summaries.

Communicate effectively with internal and external stakeholders.

Present findings and updates clearly.

Essential Skills

Administrative and organizational skills.

Understanding of quality assurance and compliance.

Critical thinking and data analysis.

Proficiency in Microsoft Suite (Excel, Word, PowerPoint, Outlook), Microsoft Teams, and SharePoint.

Experience with change management systems.

Strong communication and reporting skills.

Additional Skills & Qualifications

Experience with product lifecycle management (PLM), particularly Oracle Agile.

Project management skills, including planning, executing, and tracking projects.

Familiarity with project management tools such as MS Project, Asana, or Jira.

Attention to detail and team collaboration.

Adaptability, flexibility, and initiative.

Bachelor's degree in a related field (e.g., Business, Quality Management, or Life Sciences).

Certifications such as Six Sigma, CAPA, or ISO compliance.

2-4 years of experience in a quality or compliance-related role.

Work Environment

The role operates during the 1st shift for 40 hours a week, onsite in Northridge. The work culture fosters continuous improvement, innovation, and teamwork, with moderate supervision that allows for autonomy and ownership. Flexible hours and a hybrid work environment may be available depending on team needs, promoting work-life balance. The position provides access to industry-standard tools and systems, including Microsoft Suite, SharePoint, and Oracle Agile, offering valuable experience for future career opportunities.

Job Type & Location

This is a Contract position based out of Northridge, US-CA.

Pay and Benefits

The pay range for this position is $20.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Simi Valley,CA.

Application Deadline

This position is anticipated to close on Sep 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Similar Jobs

Office Manager

Robert Half • Woodland Hills, CA • 6h ago

Management & Administrative

Description We are looking for an experienced Office Manager to join our team in Woodland Hills, California. This role is ideal for a proactive and organized individual who excels in managing administrative tasks and sup...

6h ago

Go to Apply

Senior Administrative Assistant

EverBank • Westlake Village, CA • 10h ago

Management & Administrative

Sr Admin Assistant The Senior Administrative Assistant provides support to meet the business needs of company upper management. Under moderate supervision, this job meets the daily requirements of upper management and va...

10h ago

Go to Apply

Operations Management Trainee

Ryder System • Northridge, CA • 1d ago

Management & Administrative

Job Seekers can review the Job Applicant Privacy Policy by clicking here ( http://ryder.com/job-applicant-privacy-policy ) . Job Description : IGNITE the leader within you At Ryder , our most important competitive advant...

1d ago

Go to Apply

Manager Trainee

The Hertz Corporation • Reseda, CA • 1d ago

Management & Administrative

The Manager In Training program provides hands-on training in Sales, Operations, Customer Service, finance, fleet management, and people management. This position has a clearly defined career path to Branch Manager in as...

1d ago

Go to Apply

Manager Trainee

The Hertz Corporation • Simi Valley, CA • 1d ago

Management & Administrative

1d ago

Go to Apply

Manager Trainee

The Hertz Corporation • Northridge, CA • 1d ago

Management & Administrative

1d ago

Go to Apply

Sales Manager/ Care Coordinator

Always Best Care Senior Services • Thousand Oaks, CA • 1d ago

Management & Administrative

Sales Manager / Care Coordinator Always Best Care, a National home care company, is currently looking for a seasoned, energetic sales rock star that is experienced in closing, anticipating customer needs, and motivated b...

1d ago

Go to Apply

Administrative Assistant Secretary

FM • Woodland Hills, CA • 1d ago

Management & Administrative

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients m...

1d ago

Go to Apply

Territory Account Manager

EquipmentShare • Canoga Park, CA • 3d ago

Management & Administrative

Build the Future with Us - EquipmentShare is Hiring a Territory Account Manager At EquipmentShare, we're not just filling a role - we're assembling the best team on the planet to build something that's never been built b...

3d ago

Go to Apply

Customer Service Representative

U-Haul • Simi Valley, CA • 3d ago

Management & Administrative

Compensation Range: $16.50 to $25.00 Hourly Location: 1577 E Los Angeles Av, Simi Valley, California 93065 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, mo...

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.