VP Admin Assistant

YAKIMA VALLEY FARM WORKERS CLINIC • Toppenish, WA • 2d ago

Position Title: VP Admin Assistant City: Toppenish State/Territory: US-WA Employment Duration: Part time Offer Relocation: No Excempt Status: Non-exempt ID: 15564 Description:

The Vice President Administrative Assistant manages a diverse confidential workload and office responsibilities to include administrative tasks, word processing, making telephone calls, scheduling, assisting with project completion, filing, replying to correspondence, and other similar tasks. Works independently as well as in close collaboration with the VP.

This is a Relief position, utilized as-needed with no guarantee of hours.

Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

What We Offer

$21-$27/hour DOE with the ability to go higher for highly experienced candidates

What You'll Do

Develops and maintains an accessible and updated filing system (electronic and paper) containing policies, forms, reports, procedures and regulations.

Supports other professional staff in the department as necessary, and coordinates the work of volunteer or other support staff as needed.

Ensures timely and regular processing of data entry, filing, and sending invoices.

Monitors and coordinates all purchasing and maintenance needs.

Provides office support cross-coverage as needed for vacations, illness, etc. If applicable, coordinates vacation scheduling with peers.

Maintains conference room schedules for designated rooms.

Maintains professional rapport with, and contacts as necessary, clinic staff, clinicians, patients and representatives from outside agencies and members of the community.

Serves as a liaison resource for the VP for any business related issues.

Coordinates and maintains the purchasing of office supplies and equipment, and maintenance needs as necessary.

Provides training to VP direct reports, administrative support and others when necessary.

Maintains confidentiality of information and system data.

Qualifications

Associate's Degree or certificate from an accredited technical school plus 3 years of work experience with complex office responsibilities

High School Diploma/GED and 5 years of work experience with complex office responsibilities

Knowledge/Skills/Abilities

Ability to maintain confidentiality

Knowledge of secretarial skills including answering phone, taking messages, typing, composition, scheduling transcribing, etc.

Knowledge of Microsoft Access, Excel, power point, and Word programs preferred

Ability to use computer word processing program required

Ability to create operational reports using excel and word, ability to express self, verbally and in writing

Ability to prioritize and handle a variety of tasks simultaneously

Ability to periodically travel to and attend off-site meetings

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