Administrative Specialist III

Arkansas State University • Jonesboro, AR • 1w ago

This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4548729

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::: {tabindex="0"} Position Summary:

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy. :::

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::: {tabindex="0"} Duties & Responsibilities:

Position to support A-State Speech and Hearing Center

Compiles and maintains office administrative information and records

such as purchasing, budget, client files and accounting

Organizes, arranges and attends (if necessary) conferences,

seminars, meetings, media events, etc.

Researches and gathers material/data on projects for use in

meetings, briefings, reports, program assessment, etc. requested by supervisors

Will provide oversight and some supervision to graduate assistants

and work study students

Make recommendations on clinic and office needs such as inventory of

Speech and Hearing Center, business cards, parking passes, brochures, etc.

Will explain procedures/policies to clients and their families

Operates office equipment with a number of software databases

including those involved with tracking client services, tabulating visits, etc.

Collaborate with the CD Department administrative assistant to

manage online purchasing, invoicing, purchase orders, travel requisitions, travel reimbursements and other financial duties as requested by Center directors

Will follow HIPAA requirements

Reviews documents including applications, forms, vouchers, records,

and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers

Contacts submitting agency/institution or individual to obtain

additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection

Researches various data storage and/or computer records to obtain

information and compiles data for reports

Establishes document files and maintains files by updating and

purging as needed

Enters data into computer system and makes changes and/or

corrections

Maintains activity log and/or financial ledger and submits reports

to supervisor

Composes and @types routine correspondence and form letters

May calculate rates, fees, taxes, assessments, and fines

Other duties as assigned

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::: {tabindex="0"} Knowledge/Skills/Abilities:

Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others. :::

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::: section

::: {tabindex="0"} General Days/Hours:

Monday - Friday 8:00 a.m. - 5:00 p.m. or 9:00 am 6:00 pm to align with schedule of the Speech and Hearing Center.\ Additional hours as requested and/or needed Regular and reliable attendance :::

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::: section

::: {tabindex="0"} Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date :::

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