Accounts Payable & Fixed Asset Specialist

ABHE & SVOBODA INC • Jordan, MN • 19h ago

Job Description: Accounts Payable & Fixed Asset Specialist Primary Function The Accounts Payable & Fixed Asset Specialist is responsible for accurately executing the company s accounts payable processes and maintaining fixed asset records in compliance with company policies and accounting standards. This position ensures timely vendor payments, proper asset coding and entry, and accurate setup in the company s equipment management module within the ERP system. The role supports financial controls, reporting, and contributes to the long-term operational integrity of the organization. Location and Reporting This position is based at our headquarters in Jordan, MN, and reports directly to the Senior Accountant. Key Responsibilities Accounts Payable Operations Oversee the end-to-end Accounts Payable function, ensuring timely, accurate, and properly authorized disbursements. Maintain and enforce AP workflows and approval hierarchies in compliance with company policy. Review and process purchase orders, vendor invoices, credit memos, and employee reimbursements. Coordinate weekly payment runs (check, ACH, and wire), ensuring adequate cash flow and payment prioritization. Reconcile vendor statements and resolve discrepancies in a timely and professional manner. Vendor Management Maintain accurate and up-to-date vendor records including W-9s, certificates of insurance, and contact information. Establish and nurture positive working relationships with key vendors and subcontractors. Track early payment discount opportunities and ensure proper application. Fixed Asset Management Assign appropriate property codes and record fixed asset entries in the accounting system. Set up new fixed assets in the company s equipment management module within the ERP system. Maintain accurate fixed asset records, ensuring compliance with capitalization policies. Collaborate with operations and equipment teams to verify asset details and ensure accurate reporting. Understand and apply company guidelines to distinguish between capitalized fixed assets and items to be expensed. Financial Controls and Support Collaborate with the Senior Accountant to support month-end close activities, including AP accruals, fixed asset reconciliations, and depreciation schedules. Assist in preparing reports for internal financial reviews, audits, and compliance documentation. Support internal controls related to disbursements, asset tracking, and fraud prevention. System Management and Process Improvement Maintain and optimize the accounts payable and fixed asset modules within the company s ERP/accounting system. Identify opportunities for automation and process enhancements to improve efficiency and accuracy. Train project staff and internal stakeholders on AP and fixed asset procedures and tools as needed. Skills, Knowledge, Qualifications, and Experience Strong understanding of accounting principles related to payables, purchasing, cash disbursements, and asset capitalization. Ability to distinguish between capitalized fixed assets and items to be expensed. Proficiency with accounting software and Microsoft Excel; experience with ERP systems preferred. Excellent problem-solving, communication, and organizational skills. Additional Requirements High attention to detail and accuracy. Ability to work under pressure and meet deadlines in a fast-paced environment. Strong interpersonal skills to collaborate across departments and with external vendors. Willingness to work extended hours during key financial periods (month-end, year-end, audits). Preference for a candidate who values a stable, long-term role and is comfortable remaining in the position for many years rather than seeking rapid advancement. Comments This position plays a vital role in supporting Abhe & Svoboda Inc. s financial operations through effective vendor, disbursement, and asset management. The Accounts Payable & Fixed Asset Specialist ensures the integrity of outgoing payments, fixed asset records, andcontributes to the overall financial health and efficiency of the organization. We are an equal opportunity employer and a drug-free workplace. Veterans and service members are encouraged to apply.

Similar Jobs

Accounts Receivable Specialist

Robert Half • Shakopee, MN • 1d ago

Finance, Accounting & Banking

Description We are looking for an experienced Accounts Receivable Specialist to join our team in Shakopee, Minnesota. In this contract role, you will play a key part in managing and optimizing financial transactions rela...

1d ago

Go to Apply

Student Activities Finance Assistant (Temporary)

Eden Prairie Schools • Eden Prairie, MN • 4d ago

Finance, Accounting & Banking

??????????????????????? Posting summary ?????????????????????????? Student Activities Finance Assistant (Temporary) Employer: EDEN PRAIRIE PUBLIC SCHOOL DISTRICT Location: Eden Prairie High School Category: Administrativ...

4d ago

Go to Apply

Staff Accountant

Robert Half • Eden Prairie, MN • 6d ago

Finance, Accounting & Banking

Description We are looking for a detail-oriented Staff Accountant to join our team in Eden Prairie area. In this role, you will be responsible for managing various accounting processes, ensuring accurate financial data,...

6d ago

Go to Apply

Sr. Accountant

Robert Half • Chaska, MN • 1w ago

Finance, Accounting & Banking

Description The Sr Accountant is responsible for working with the Accounting Manager and closely with the Project Management function to accurately account for the cost, billing, and profitability of assigned projects. T...

1w ago

Go to Apply

Associate Finance Director - Eden Prairie, MN

UnitedHealth Group • Eden Prairie, MN • 1w ago

Finance, Accounting & Banking

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the ca...

1w ago

Go to Apply

Tax Manager

Tokyo Electron • Chaska, MN • 1w ago

Finance, Accounting & Banking

Let's search for your next career at TEL. Use the form below to search our current opportunities and then apply. Please consider joining our Talent Community so that we may continue to engage with you. Job Description We...

1w ago

Go to Apply

Senior Director of Finance - Eden Prairie, MN Hybrid

UnitedHealth Group • Eden Prairie, MN • 2w ago

Finance, Accounting & Banking

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives The work you do with our team will directly improve health outcomes by connecting people with the car...

2w ago

Go to Apply

Senior Vendor Management Analyst, Optum Bank - Hybrid MN or UT

UnitedHealth Group • Eden Prairie, MN • 2w ago

Finance, Accounting & Banking

2w ago

Go to Apply

Sr. Accountant

Robert Half • Eden Prairie, MN • 2w ago

Finance, Accounting & Banking

Description We are looking for an experienced Senior Accountant to join our team in Eden Prairie, Minnesota. In this role, you will play a key part in managing financial reporting and analysis to support our wholesale di...

2w ago

Go to Apply

Accounts Payable Assistant 7500

Ridgeview Medical Center • Waconia, MN • 3w ago

Finance, Accounting & Banking

Purpose of Job This position is responsible for supporting a variety of accounts payable -related tasks in a fast-paced environment. Job Functions Efficiently and accurately enters data and processes manual accounts paya...

3w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.