Position Details
Position Information
Announcement Number STAFF - VA - 26099
For questions regarding this position, please contact:
David Dickensheets
(406) 994-7874
davidd@montana.edu (soc-info@montana.edu)
Classification Title Program Coord II
Working Title Academic Success Coordinator - Electrical and Computer Engineering
Brief Position Overview
Serves as the program coordinator for the undergraduate and graduate programs in the Electrical & Computer Engineering Department. In this role, this person may perform course scheduling duties for the entire department paying careful attention to faculty workload concerns and student schedules. This person may also work with advisors to facilitate course registration. Additionally, this person may serve as the primary coordinator to the graduate students within the department and is responsible for correspondence with potential students, offer and assignment letters, graduate office interactions and other graduate program concerns as required. This person supports the Department Head and faculty with reporting data, search management and as liaison between Electrical & Computer Engineering and other campus offices.
Position Number 4M0503
Department Electrical Engineering
Division College of Engineering
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary Starting at $21.00 per hour, commensurate with experience, education, and qualifications.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Department of Electrical & Computer Engineering ( ECE ) offers BS degrees in Electrical Engineering and Computer Engineering accredited by the Engineering Accreditation Commission of ABET , http://www.abet.org, MS degrees in Electrical Engineering and Optics, and a Ph.D. degree in Electrical Engineering. The Department is strong in both traditional and emerging areas of the discipline, with substantial laboratory facilities supporting instructional and research missions. Many ECE faculty participate in interdisciplinary research with colleagues across campus.
This position is the central point of contact for all inquiries, including prospective and current undergraduate and graduate students, alumni, staff, and faculty. The position performs a variety of administrative and fiscal support tasks, event planning, and customer service in support of the department. Additionally, this person may serve as the primary coordinator for the graduate students within the department and acts as the liaison between students and the Graduate Office.
Duties and Responsibilities
Administrative Support:
Provides high-level administrative support to the department head, faculty, staff, and students.
Interprets data and performs fiscal management of scholarship funds with the MSU Foundation and the Financial Aid Office.
Maintains department calendars, course schedules, room reservations and textbook orders. Organizes various meetings throughout the year.
Assists in insuring compliance with department, college, university, state and/or federal policies, procedures, and/or guidelines.
Assists in the design, creation, and maintenance of department newsletters, promotional materials, and web pages.
Schedules faculty annual reviews and coordinates submission of review materials for department.
Student Support:
Acts as the liaison and clearinghouse for the undergraduate and graduate students in departmental interactions.
Coordinates the completion of paperwork for hourly student hires.
Hires, trains, and supervises student front office employees.
Assists current and prospective students, referring individuals to the Academic Advisor and faculty as appropriate.
Provides answers to students regarding their program of study and submission of all forms including graduate student's committee forms in a timely manner.
Coordinates graduate school application program, acting as liaison with the Graduate School, and Electrical & Computer Engineering Graduate Program Coordinator. Organizes graduate school application materials and routes them successively to the Graduate Program Coordinator.
Event Planning:
Plans and coordinates special meetings and events for Electrical & Computer Engineering. Specific events include (but are not limited to) Advisory Board meetings, ABET visits, annual retreats, and other specified events.
Schedules thesis and dissertation defense events and comprehensive examinations. Process the proper forms to be submitted for these different events with the committee and the Graduate School.
Performs cost projections for events and tracks associated invoices and receipts.
Required Qualifications - Experience, Education, Knowledge & Skills
Progressively responsible program coordination with administrative and customer service experience.
Experience with advising, or consulting personnel through a set of administrative policies.
Experience coordinating and planning complex schedules involving multiple individuals and constrained resources.
Demonstrated experience using common office software productivity tools.
Preferred Qualifications - Experience, Education, Knowledge & Skills
Exposure to and/or experience with initiating and managing a complex schedule for at least twenty individuals.
Experience working with students on issues involving their academic progress through program requirements.
Experience working with the MSU Graduate Program and its requirements for graduation.
Exposure to and/or experience with initiating and managing a departmental orientation process for entering graduate students.
The Successful Candidate Will
Ability to identify shortcomings within a process and implement changes to improve the quality of the product.
Ability to multi-task and work under the pressure of time constraints and unrelated deadlines.
Convey conclusions and policy effectively, both verbally and in written form.
Convey ideas and express opinions in a collegial manner.
Employ courtesy, tact, assertiveness, respect, and sound judgment.
Represent Electrical & Computer Engineering and its programs in a professional and courteous manner.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on September 11, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.
