UTS - Temporary Business Services Coordinator at NC State

North Carolina State University • Raleigh, NC • 4h ago

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Department: 480501 - UHR Temporary Services

Location: Raleigh, NC

Essential Job Duties:

The temporary Business Services Coordinator will provide operational and administrative support to the Division of Academic and Student Affairs ( DASA ) Finance team. This position will play a key role in supporting student payroll processes, financial reconciliations, and general administrative functions to ensure accuracy, compliance, and timely completion of tasks. The role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a deadline-driven environment.

Key Responsibilities:

Student Employment & Payroll Support

Process student payroll data entry and maintain accurate records.

Communicate with student employees and supervisors via email regarding payroll matters.

Assist with onboarding student employees, including I-9 verification, enrollment checks, budget alignment, and full-time equivalency ( FTE ) tracking.

Ensure compliance with university policies and federal/state regulations regarding student employment.

Financial Administration & Reconciliation

Serve as PCard reconciler for DASA Finance, Human Resources, and Technology units.

Coordinate monthly reconciliation processes, ensuring documentation accuracy and policy compliance.

Initiate monthly payments for recurring billings, including PCard payments

Track and administer monthly audits for gift/prize disbursements.

Administrative Support & Communication

Manage general email communications for DASA Finance and Payroll offices.

Support asset management administration, including recordkeeping and tracking.

Administer Mobile Communication Device payments and maintain accurate payment records.

Provide general administrative support to the finance team as needed.

Other Work/Responsibilities:

N/A

Required Qualifications:

Strong organizational skills and attention to detail.

Proficiency with Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides, Forms), with the ability to quickly learn and adapt to university systems and software.

Effective written and verbal communication skills.

Ability to handle confidential information with discretion.

Prior experience in payroll, finance, HR, or administrative support preferred.

Preferred Qualifications:

Previous experience at NC State University is a plus, but not required.

Familiarity with PeopleSoft financial and hr systems, NC State spending guidelines, and the chart of accounts.

Prior experience performing similar financial and administrative tasks.

Required license or certification:

N/A

Position Number: 48BTD16

AA/EEO Statement:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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