Business Ops Specialist - ADMIN III - HYBRID
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Business Ops Specialist - ADMIN III - HYBRID
Salary
$4,906.00 - $7,849.00 Monthly
Location
Denver, CO
Job Type
Full Time
Job Number
FAA01165-08/26/25
Department
Department of Public Health & Environment
Division
Air Pollution Control Division
Opening Date
08/26/2025
Closing Date
9/14/2025 11:59 PM Mountain
FLSA
Determined by Position
Max Number of Applicants
50
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
4300 Cherry Creek S DR, Glendale, CO 80246
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
kayla.craveiro-lopes@state.co.us
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is only open to Colorado state residents.
This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.
APPLY EARLY! This position will close once 50 applications have been received .
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
Be BOLD and make a real difference...
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:
Employee wellness programs and facilities
Extensive internal professional development opportunities on a wide variety of subjects
Bike to work programs, including access to storage lockers and bike racks
Distinctive career advancement opportunities throughout the State system
Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
Medical and dental health plans (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus generous personal time off
Mentoring program with opportunities for mentors and mentees
Tuition assistance for college level courses including Master's degree programs
Excellent work-life programs, such as flexible schedules, and a variety of employee resource groups
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
Description of Job
The Work Unit:
The Air Pollution Control Division (APCD) is responsible for implementing measures to prevent and/or control air pollution. The division administration is responsible for management and administration of the state air quality programs. Included is the oversight/enforcement of the regulations developed by the Air Quality Control Commission (AQCC), and management of the business, policy and technical operations of the division.
What you will be doing
This position provides administrative support to the Deputy Director for Business Operations and the sections that comprise Business Operations. This position performs a variety of administrative and program duties and has oversight responsibility for a range of administrative issues across the division including serving as the division's fleet coordinator and manager, coordination and oversight of tanker truck certifications, support for odor school and other specialized projects.
Provides training, guidance, and oversight to division staff to ensure accurate interpretation and adherence to division and department rules, standards, polices, regulations, and procedures. Uses the Google Suite and Microsoft products, Visio, and task/project management software competently and independently. Supports reporting for high priority initiatives such as Wildly Important Goals (WIGs), performance metrics, standards and dashboards.
Assists the deputy director with a wide variety of projects and initiatives that will require strong attention-to-detail, independent judgment, analytical skills, problem solving and communication skills and manage multiple internal and external projects, which the division is
involved.
Job Duties:
Administrative Support and Oversight
Provides skilled professional support to the division deputy director and Business Operations management staff. Coordinates reporting for deputy director by gathering pertinent program information from program managers, synthesizing the information, identifying the need for additional information; providing additional research based on topics suggested. Composes and/or compiles necessary information to-or-from staff, managers, and senior leadership on the deputy director's behalf in order to unify division actions and to provide status updates on division goals and initiatives.
Reporting, Communications, and Program Support
The position provides information that regularly requires independent judgment and the interpretation of policies and procedures. Acts as a key division contact when the deputy director is unavailable. Composes, reviews, edits, and formats documents electronically, including letters, memos, status reports, presentations (PowerPoint and Google Slides), spreadsheets (Excel and Google Sheets), and other related documents. Develops and maintains filing and retrieval systems for paper and electronic documents. May compile and report monthly metrics and performance data or other information to be used by department leadership for a variety of purposes, including performance dashboards . Supports compilation or development of reports, agendas and information. Supports the management and coordination of additional program functions as needed.
Tanker Truck Certifications and Training Programs
Daily handling of tanker truck certification paperwork for adequacy and seeing that submitted data are properly and timely included in APCD's certification database. Processing of re-location notices for our inspector corps through entering industry-submitted information into the APCD database. Coordinate and support the coordination of odor school trainings in collaboration with the odor school lab certification administrator. Ensure inspectors receive lecture materials, training details and other pertinent information prior to their attendance. Distribute certification exams including pertinent instructions, ensuring exams are adequately returned and completed for grading. Individually contact odor school participants informing them of if they have passed or failed their certification exam. May serve as a coordinator for NIMS and/or other department required training programs.
Vehicle Fleet Coordination
Manages and coordinates division vehicle fleet needs, including maintenance schedules and repair functions. Additional responsibilities include overseeing the fleet reservation management system, usage policies, resolving reservation conflicts, and identifying solutions to problems and issues. Clarifies and reinforces fleet policy and procedures to staff. Fleet management requires ongoing and clear communication with division staff. Responsible for coordinating preventative or ongoing maintenance; may directly shuttle vehicles as necessary to repair facilities or may coordinate with others to accomplish required maintenance.
Other Duties as Assigned
Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
H1B3XXADMINISTRATOR III (https://drive.google.com/file/d/0B4enHpLSVk4eWkZaX3pITkthalE/view?usp=sharing&resourcekey=0-7JnyseeYiyxZjlARRHfAZg)
MINIMUM QUALIFICATIONS:
An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.
Experience Only:
Six (6) years of relevant experience in business, administrative services or administrative oversight, government or in an academic setting.
OR
Education and Experience:
A combination of related education and/or relevant experience in business, administrative services or administrative oversight, or government equal to six (6) years.
PREFERRED QUALIFICATIONS
In addition to the minimum requirements, the successful candidate in this position will have the following experience:
Demonstrated experience supporting complex projects
Demonstrated experience managing complex projects and working effectively under tight timeframes and deadlines
Knowledge of project management principles
Demonstrated ability to thrive in high pressure positions and deliver results
Demonstrated ability to effectively navigate ambiguity within a business setting
Maintains confidentiality over all sensitive matters
Ability to quickly become adept at various office software systems, exposure to publishing, graphic design and project management systems
Ability to create compelling presentation documents for various audiences
Practices active listening and is flexible in solutions
Previous experience creating verbal and written communication
Demonstrated strong and effective communication, teamwork, flexibility, accountability, adaptable
Demonstrated strong emotional intelligence and embraces diversity and inclusion
Experience using and enhancing technology and software programs
CONDITIONS OF EMPLOYMENT
A pre-employment background check will be conducted as part of the selection process.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
A complete application packet must include:
Completed State of Colorado application.
COVER LETTER
Answered supplemental questions.
If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. (if either are unavailable please email the department contact for this posting, listed above)
If using work experience to qualify for this position, please provide an adequate description in the work experience section of the application. Do not write "see resume".
If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.
The Selection Process:
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.
ADAAA Accommodations:
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator atcdphe.humanresources@state.co.usor call 303-692-2060, option 5.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
A pre-employment background check will be conducted as part of the selection process. As a condition of employment, are you willing and able to submit to a background check if offered the position?
Yes
No
02
Please tell us about a work experience where multiple deadlines and major initiatives converged at the same time. What was your approach to effectively navigate the situation? What tactics worked well and what tactics were less effective?
03
Tell us about your approach to communicating with different audiences and stakeholders?
Required Question
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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