ADMINISTRATIVE COORDINATOR 3
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ADMINISTRATIVE COORDINATOR 3
Salary
$2,387.00 - $4,089.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
212128
Department
Southern University-Baton Rouge
Opening Date
08/25/2025
Closing Date
8/30/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
The mission of Southern University and A&M College, an Historically Black, 1890 land-grant institution, in Baton Rouge, Louisiana, is to provide a student-focused teaching and learning environment that creates global leadership opportunities for a diverse student population where teaching, research, service, scholarly and creative expectations for students and faculty are achieved through the bachelor's, master's, and doctoral programs offered at the institution via different instructional modalities and via public service.
An ideal candidate should possess the following competencies:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .
Job Duties and Other Information
Job Duties:
Administrative Coordinator 3 reports to the Chief Disbursement Officer and is responsible for all administrative support and functional operations of the Disbursement and General Accounting Divisions. The organizational units include the functional areas of Accounting, General Services, Payroll, and Check Release. The functional areas employ over 30 full-time employees, plus approximately 1-5 part-time and seasonal employees.
Responsible for answering and routing incoming phone calls, taking messages, deals tactfully with parties in emergency or delicate situations. Interacts with the general public and directs the flow of traffic to the proper areas. Performs additional duties for General Accounting such as EPAF preparation for new employ hires and position upgrades and directing visitors and courier service.
Serves and coordinates data input into the System for the Disbursement Officer Associate Comptroller General Accounting, including preparation of hiring documents. Maintains clients and employee's confidence by protecting and safeguarding confidential information. Monitor and maintain Comptroller's Office signatures, to include the Associate Vice Chancellor for Financial Operations signature, for all full time employees exit forms from the University due to resignations, transfers, and terminations according to State and Federal guidelines. Prepares Web time approval for new employee's promotions. and terminations and forward to Human Resource's for further review.
Assist all work-study student, monitors time and attendance to ensure accuracy in reporting student work study.
Assist the Chief Disbursement Officer on administrative matters relative to policies and procedures that govern the Disbursements Sections activities. Research data and information necessary for the evaluation development and modification of policies and procedures applicable to the various support units. Responds to inquiries and requests for information both verbally and in writing concerning the functions of the support units based on interpretations of laws, rules and regulations and other requirements.
Prepare Performance Evaluation System (PES) annually. Obtain signatures from management and forward to Human Resources.
Compiles information to prepare requisitions for the procurement of goods and services necessary to support the administrative units.
Maintains databases for all checks received by Southern University. Serves as front-end coordinator to ensure information concerning funds received is disseminated to the appropriate functional areas to facilitate both timely and accurate posting of transactions and depositing of checks.
All incoming mail for the office is opened and distributed to the rightful persons.
Scan all purchase orders, invoices, and returned checks to all areas for review.
Stamp approval on all Purchase Requisitions (PUR) and forward to Accounts Payable section for file maintenance.
Request applications for Bank Mobile and assist all students with confirmation on their Bank Mobile Account. Assist student with Bank Mobile and refund accounts as needed. Order and reorder Bank Mobile cards. Send personal codes updating address and other errors within the System.
Position-Specific Details:
Appointment Type: Probational
Compensation: The starting salary is $ 13.77/hourly.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Mikhale R. Williams
Southern University and A&M College
P.O. Box 10400
Baton Rouge, LA 70813
Phone: 225-771-2680
Fax: 225-771-5617
Criminal background check and reference verification is required.
The Southern University System (System) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. The System does not discriminate against applicants or employees on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any @type. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on the SUS. Please inform HR@subr.edu if you need assistance completing this application or to otherwise participate in this application process.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
1= I have no experience and/or am uncomfortable following policies and procedures
2= I have limited experience or require assistance to follow policies and procedures
3= I can follow policies and procedures
4= I can follow policies and procedures and help others improve their ability to follow policies and procedures
02
FPP: Explain your rating by providing specific and relevant examples in the box below.
03
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
04
ADi: Explain your rating by providing specific and relevant examples in the box below.
05
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
06
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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