Job Description
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Office of Minority Affairs & Diversity has an outstanding opportunity for an Academic Services-Assistant Director to join their team.
The Assistant Director for operations provides leadership and is directly responsible for the oversight and coordination of operations management of the Office of Minority Affairs & Diversity's Kelly ECC including: operations management, facility management, marketing and communications, and technology. The position reports directly to the Director, and serves as a critical member of the Center's executive leadership team.
The success of this position is highly dependent on strong organizational and project management skills, establishing and maintaining successful relationships with colleagues and units within Undergraduate Academic Affairs (UWAA), Student Life, college and departmental units (including administrative and academic advising offices) faculty, senior campus administrators, and external partners, sponsors and suppliers.
In support of the University of Washington goals, the Office of Minority Affairs & Diversity's Samuel E. Kelly Ethnic Cultural Center (Kelly ECC) promotes an inclusive and educational environment by providing programs and services which enhance the communication and exchange of multicultural perspectives and values. The Assistant Director for operations serves as a leader of the Kelly ECC team providing programs and a learning environment where students and student organizations collaborate, develop, and implement programs while building leadership and organizational skills.
DUTIES AND RESPONSIBILITIES
40% Operations
Provide strong leadership while supervising the manager for fiscal & HR, Program Operation Specialist, Coordinator for Events and Operations, 6 theatre student technicians and 2 communications student positions.
Provide leadership, management, and oversight for the Center & Theatre reservations, events & operations including develop and oversee the implementation of policies of facility usage and reservations .
Provide leadership in the counseling and guidance of venue usage, meetings, event planning and resources for 125 affiliated student organizations, university departments and off-campus community (id Tech Camp, Brains & Motion summer camp etc..).
Develop and maintain space and equipment utilization plans.
Serve as liaison to UW Facility Services to best support and maintain facilities.
Provide leadership in developing goals, objectives and direction for the Ethnic Cultural Theatre.
30% Budget & Finance
Develop, oversee, and reconcile departmental operating program budgets including credit card processing and invoicing practices and policies.
Work to increase revenue generation and oversee purchasing policies and approvals. Review income and expense reports and develop changes and adjustments as necessary. Provide oversight of student organization budgets (i.e. Spring Pow Wow, Welcome Daze) Collaborate and develop proposal for the Services and Activities Fee Committee.
Working with the Program Manager of Fiscal & HR Operations, coordinate and collaborate with OMA&D Fiscal and HR services to ensure compliance and accuracy on all related matters.
10% Marketing & Communications
Manage the student creative team on all creative and communication projects
Provide leadership when it comes to best marketing and communication practices for utilizing various media outlets and disseminating information to target audiences
Develop and coordinate marketing efforts to align with brand guidelines of the UW, OMA&D and the Kelly ECC Lead efforts to ensure that all media efforts are ADA compliant and accessible
10% Executive Leadership
Member of the Director's executive leadership team engaged in unit-wide decision making regarding strategic planning, budgeting ($1.6M budget), and policy development/interpretation/enforcement
Responsible for all Operational sub-units and associated staff under events and operations, fiscal & human resources, marketing & communications, and theatre
5% Technology
Provide management and strategic planning on technological resources supporting student success and learning within the center &Theatre
Improve and maintain technology solutions that best support the work of the staff and the daily operations of the center & Theatre
5%
Other duties as assigned
MINIMUM REQUIREMENTS
Masters Degree and a minimum of 2-3 years experience in administrative management or operations
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration
ADDITIONAL REQUIREMENTS
Ability to supervise full-time and student staff
Strong interpersonal and customer service skill, ability to work with multiple clients on high-profile events
DESIRED QUALIFICATIONS
Experience in a college level environment within student services/programs with student organization and leadership or a related field.
Knowledge of higher education administration, student development theory and educational policies Ability to work collaboratively with faculty, staff, students and administrators
CONDITIONS OF EMPLOYMENT
Due to the Ethnic Cultural hours of operations, the work schedule for this position is set as follows. This position has heavy seasonal peaks that may require the employee to work beyond a normal work week (e.g. more than 40 hours a week).
Cover Letter is required, please upload document when submitting application.
Compensation, Benefits and Position Details
Pay Range Minimum:
$87,948.00 annual
Pay Range Maximum:
$87,948.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
About the UW
Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
