Administrative Analyst
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Administrative Analyst
Salary
$54,601.00 - $62,791.00 Annually
Location
Norfolk, VA
Job Type
Permanent Full-time
Job Number
13418
Department
General Services
Division
Fleet Maintenance
Opening Date
08/25/2025
Closing Date
9/4/2025 11:59 PM Eastern
Description
Benefits
Questions
Description
Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.
Fleet Management is a division within the Department of General Services and is responsible for the acquisition, disposal, maintenance, and servicing of over 2,000 city vehicles and equipment. The Fleet Management Division (FMD) also manages various fleet programs such as fuel management, motor-pool services, and contract administration. The city currently averages 1,466 active rolling stock units and 560 active equipment units. These units are utilized to provide a variety of services to city residents ranging from public safety to utility and refuse needs. The ability of city departments to provide services effectively and efficiently is often dependent on a safe and reliable fleet of vehicles and equipment.
The Department of General Services, Fleet Management Division is seeking an Administrative Analyst to plan, analyze, develop, and perform complex studies and research projects impacting departmental or citywide policy and strategic planning. This position provides advanced budget preparation and financial analysis to support long-term planning, problem-solving, and executive action for the division of Fleet Management.
Essential Functions
Analyzes and reviews long-range Fleet program requirements to ensure conformance with City policies, codes, and departmental goals and standards; performs duties assigned by departmental management to assist with strategic planning and employee development.
Conducts research on existing Fleet programs and benchmark analyses using applicable information resources; utilizes resulting data for policy revision and program review.
Contributes to the development of cost/benefit analyses by gathering data, developing spreadsheets, analyzing the results, and providing a recommendation to Fleet Manager.
Conducts market and demographic research and analyses by using the Internet and other information sources to collect and disseminate statistical data related to a specific request; maintains informational databases.
Assists Fleet Manager with business planning; assists with identifying departmental funding needs and making the appropriate allocations.
Coordinates program plans and activities with City departments, agencies, civic groups, citizens, and other stakeholders.
Utilizes Microsoft Excel to develop, manage, and analyze complex datasets, including formulas, pivot tables, and charts to support decision-making and reporting.
Supports budget development and monitoring by preparing financial forecasts, tracking expenditures, and identifying cost-saving opportunities.
Education/Experience
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent; depending on area of assignment, a Master's degree may be preferred.
Required:
Two years of experience in policy development, strategic planning, or organizational development; or an equivalent combination of education and experience.
Preferred:
One year of budget or accounting experience, or an equivalent combination of education and experience.
Strong proficiency in Microsoft Excel, including the ability to create and manage spreadsheets, use formulas, and analyze financial data.
Demonstrated experience in budget preparation, financial forecasting, and expenditure tracking.
Additional Information & Requirements
Work Schedule: Mon-Fri, 8hr/day, 8am-4:30pm, 40hr/week
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant's school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job @type.
Non-City
Positions listed with a job @type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
03
Please select the highest level of education you have completed.
High School Diploma/GED
Some College (6 months or more)
Associate Degree
Bachelor's Degree or higher
Master's Degree or higher
04
Please list completed degree(s) (area of study and year of completion or provide anticipated graduation date). If not applicable, please enter N/A.
05
How many years of experience do you have in budget development, financial analyses, or statistical analyses?
Less than 6 months
6 months to 1 year
1 to 2 years
2 to 3 years
3+ years
No experience
06
Do you have experience managing financial/budgetary data for a vehicle/fleet department?
Yes
No
07
Which option best describes your experience with the use of financial/budget systems?
I use financial/budget systems regularly as a part of my daily tasks
I use financial/budget systems on occasion
I have used financial/budget systems in the past
I do not use financial/budget systems
08
Which option best describes your direct experience in budget preparation and administration?
Regularly gathers, enters, and adjusts data in a variety of budget reports
Regularly reviews budget reports to verify completeness, consistency, and compliance
Regularly develops and presents budget proposals, justifies budgets, and provides technical advice or recommendations to senior management
No experience
09
Please describe your experience in developing cost/benefit analyses. If not applicable, please enter N/A.
10
Please list any software that you have utilized pertaining to Fleet Management. If you have not utilized fleet management software, please enter N/A.
11
Please indicate how you currently utilize Microsoft Excel with your daily tasks or how you have used this application in the past. (Select all that apply)
Creating pivot tables
Creating reports for analysis
Creating graphs or charts
Creating and using formulas
Compiling, extracting and organizing data
Using V-Lookup
Creating macros
I have not used Excel to perform any of these tasks
12
Please describe your experience in developing cost/benefit analyses. If not applicable, please enter N/A.
13
Do you have the legal right to work in the United States and, upon employment, can you provide documentation to verify this?
Yes
No
14
Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.
15
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
16
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
Required Question
Employer
City of Norfolk
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