Business Administration Coordinator

Oberg Industries • Wallingford, CT • 2w ago

We are currently hiring a Business Administration Coordinator to help oversee the day-to-day operations of the Oberg Medical business unit located in Wallingford, CT. The perfect fit for this position will be a well-organized, self-starter with remarkable administrative and interpersonal skills to help the business run smoothly and continue to grow. As the Business Administration Coordinator, you will be the primary point of administration and operational contact for internal and external communications. The Oberg Connecticut business unit consists of 50+ employees and this position reports directly to the Vice President of Oberg Medical Finishing Solutions Group.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsible for the development and maintenance of efficient front office business processes.

Ensure timely and accurate entry of payroll data into the Payroll system.

Enters all purchase orders into the company's accounting system.

Prepare and submit customer invoices based on daily shipments and current customer price lists.

Calculate commissions payable to outside contractors.

Responsible for establishing cost efficient and reliable Supply Chain functions to support the Connecticut site business needs.

Oversee variable aspects of projects and provide assistance to ensure timely project execution.

Liaison for the company's corporate services functions, including: Accounting, Human Resources, Information Technologies, and Sales & Marketing.

Assisting team members with purchasing, receiving, and inventory needs, and resolving any related issues.

Ensure proper storeroom inventory levels are maintained for production and maintenance needs.

Assist with inventory/ordering of janitorial supplies, office supplies and kitchenette supplies.

Manages visitor preparations including, but not limited to, name badges, welcome screenings, visitor notices, ITAR screening, etc.

Conduct special assignments and projects as directed by management.

Other related duties as assigned.

WORK ENVIRONMENT : While performing the duties of this job, the employee will regularly have to travel through other departments. The atmosphere is a combination of an office and manufacturing setting. At Oberg Industries, we believe in fostering a collaborative on-site work environment. Accordingly, employees are expected to be on-site in order to perform their job.

QUALIFICATIONS :

Must have a working knowledge of computer programs such as Microsoft Office applications.

Must be able to communicate through written, verbal, or other means of communication.

Must possess excellent interpersonal skills.

Must be able to understand written correspondence.

Must possess good organizational and time management skills.

Must be a U.S. citizen or be able to comply with U.S. export regulations.

Must be able to travel domestically and/or internationally as needed.

Must be able to wear personal protective equipment such as earplugs, safety glasses, and safety shoes.

PREVIOUS EXPERIENCE / EDUCATIONAL QUALIFICATIONS :

5+ years' experience in purchasing or office administration preferred.

Previous experience in manufacturing setting preferred.

Previous ERP system experience preferred.

BENEFITS FOR WORKING AT OBERG MEDICAL:

Competitive Pay

Medical, Dental and Vision Insurance (no premiums paid)

Medical benefit opt-out with Reimbursement option.

Health Savings Account (HSA)

Short & Long Term Disability (company paid, no contribution)

Death Benefit

401K Retirement Plan (with 4% employer match)

401K Oberg Profit Sharing Contribution

Quarterly Bonus Program (based on company performance)

Paid Vacation (earning up to 5 weeks)

9 Paid Holidays and 2 Personal Days

Employee Referral Program Incentive Pay

Overtime Pay (after 8 hours per day worked)

Temperature-Controlled Work Environment

On-the-job Training

At Oberg Industries, LLC we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, genetics, pregnancy, disability, age, veteran status, or other protected characteristics. No question on this application form is intended to solicit information about an applicant's protected characteristics, if any. In addition, the Americans with Disabilities Act requires employers to provide reasonable accommodations for known physical or mental disabilities of applicants.

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