Administrative Assistant

Aston Carter • Elmhurst, IL • 4h ago

Job Description

We are seeking a skilled Administrative Assistant who excels in word processing and administrative support. The ideal candidate will edit and format a variety of documents, scan and create electronic versions, and handle document pagination and printing using Adobe Acrobat. This role also includes managing projectors and cameras, answering phones, greeting clients, sorting mail, and organizing meetings.

Responsibilities

Edit and format various documents, including letters, reports, and presentations.

Scan documents to produce electronic versions.

Create final documents with electronic letterhead and signatures using Adobe Acrobat.

Paginate and print testing and CEMS reports.

Manage projectors and cameras, ensuring batteries are charged.

Answer phones and direct callers to the appropriate person.

Screen sales and junk calls.

Greet clients and visitors, making them feel welcome.

Sort and distribute mail, and handle deliveries at the front desk.

Forward faxes to the appropriate recipients.

Order, set up, and clean up for luncheon and breakfast meetings.

Essential Skills

6+ months of office experience in roles such as Receptionist, Customer Service, or Administrative Assistant.

Proficiency in Microsoft Office and a tech-savvy approach.

Bubbly personality is advantageous.

Attention to detail is highly valued.

Work Environment

Fully onsite. Monday through Friday- 8 AM to 5 PM.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Elmhurst,IL.

Application Deadline

This position is anticipated to close on Sep 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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